Senior Programme Management Assistant, G7

Within delegated authority, the Senior Programme Management Assistant is responsible for
the following duties:

•Independently provide a full range of programme/project management and implementation assistance at all phases of the  programme/project cycle , seeking guidance only in exceptional circumstances.•Research, compile, analyse, summarize, and present basic information/data on a wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.•Track resolutions and other legislative decisions that affect programme/project content and oversee the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.•Contribute to the development and implementation of programmes/projects; review, appraise and revise, as necessary, all submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; identify problems/issues, seek clarification, assess replies, prepare a summary for the manager with suggestions for further action, and implement and track follow-up actions.•Work with funding agencies in arranging financing modalities; obtain requisite clearances; ensure establishment of proper monitoring systems through scheduled reporting, review meetings and missions.•Draft budget and forecast based on submissions; prepare monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required. •Monitor budgetary commitments, including verification of charges and obligation documents for all financial transactions; prepare periodic budget revisions and ensure appropriate resource allocations; reconcile accounts with amended budget; evaluate trends of financial implementation and make necessary recommendations to line manager. •Prepare newsletters on  programme/project-related activities; draft inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc.•Serve as focal point for coordination, monitoring and expedition of implementation activities and participate in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaise with diverse organizational units to initiate requests; prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.•Arrange for formal
closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.•Provide secretariat and substantive services to committees, ad hoc tasks forces, etc.; draft and circulate agenda notes to members/participants; assemble
background documentation; draft minutes of the meeting; monitor follow-up actions, etc. •Undertake mission/field work in support of activities, e.g. specific administrative, operational/control tasks for programme/project activities.•Establish internal databases; set
up, file, store and manage data and information relevant to the scope of programme/project activities. •Supervise three Programme Management Assistants (GS-6), including distribution and review of work assignments, training, and inputs to performance evaluation. •Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.•Assist with visualizations and updating information material such as web pages or brochures.•Perform other duties as assigned.