Admin Finance Officer

MAIN TASKS AND RESPONSIBILITIES 

Coordinate project financial management ensuring donors’ requirements are met in an efficient and effective manner whilst assessing potential risks.

Support registration of all the expenses on the accounting system and donors’ procedures, template and its store on cloud.

Manage the petty cash and the bank account dedicated to the project.

Manage the purchase of equipment and the procurement procedures.

Prepare financial documents and reports fordonors ensuring accuracy and adherence to financial rules set within the given deadlines.

Support in the administration of the financial management, including local staff contracts definition, cashbook management and updating, bank reconciliation, procurements and financial reporting according to donor’s rules.

Support the director in the preparation of the new budget proposals and forecast with specific inputs on the budgets, assuring a constant follow up on the actual expenses.

Support the Director on the management of procedures and contracts regarding human resources engaged in the project.

Ensure the systematic archiving (paper and digital) of all relevant documentation related to financial and logistical project documents.

Participate in the preparation and conduct of financial audits.

ESSENTIAL REQUIREMENTS:

University degree in administration or equivalent working experience

At least 3 years’ professional work experience in finance in NGOs

Experience of financial reporting and grant management with a range of external donors using Excel and administrative software

Experience of reporting and monitoring to tight deadlines

Effective financial management skills and knowledge of finance systems and procedures

Experience in working in coordination with local partners and into a consortium program.

Excellent organizational skills with the ability to coordinate activities

Good literacy, numeracy and IT skills including Excel

Ability to demonstrate initiative, be proactive and offer a solution-oriented approach

Determined and committed to high quality standards

Ability to establish effective working relationships at all levels internally and externally

Excellent communication and interpersonal skills

Ability to prioritize work, meet deadlines and work calmly under pressure, while maintaining flexibility and professional approach

Excellent oral and written English and Arabic.