Partnership Finance Assistant (Applications will only be accepted if submitted through the URL link provided below)

About Mercy Corps 

Mercy Corps is a leading global organization powered by the belief that a better world is possible.  In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions   into action — helping people triumph over adversity and build stronger communities from within.  
Now, and for the future. 

Program / Department Summary  

The Mercy Corps Finance Department is responsible for all financial functions in Beirut, including accounting, payments and banking, payroll, budgeting, financial reporting, partnership, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively. 

General Position Summary  

Working in the Finance Department under the direction of the Senior Finance Coordinator and Senior Finance Manager, the Subaward Finance Assistant will support the reporting of financial information, assist in the processing and recording of payment transactions in timely and accurate manner and assist in ensuring compliance with policies and procedures and grant requirements.  

Essential Job Responsibilities  

• Provide support and first review of Partner Pre-award assessment as per MC Subaward procedures. 
• Draft the Subgrant financial monitoring plan for Senior Finance Coordinator and Senior Finance Manager. 
• Assist in Subgrantee site monitoring visits as per the monitoring plan and provide report to the Senior Finance Coordinator. 
• Ensure that subgrantee financial reports are submitted on time. 
• Review subgrantee financial reports, amounts and supporting documents for correctness and completeness, ensure compliance with donor and Mercy Corps rules and regulations. 
• Track Partners' expenditures against budgets and flag any issues to Program Managers and Senior Finance Coordinator. 
• Make sure that reports and all supporting documentation is prepared and filed according to MC procedures. 
• Provide training, compliance guidance and consultations to partners by answering daily questions, following up on financial issues, visits to Partners offices, etc. 
• Setup the Subaward on Navigator and create/update terms and condition and milestones to the subaward file. 
• Track Financial reports submissions and Partner's payments. 
• Prepare payments to partners after ensuring all requirements have been met as per procedures and record the payments on Navigator. 
• Assist the Senior Finance Coordinator in responding to audit inquiries and requests for financial information, prepare photocopies of vouchers and other supporting documents as required. 
• Organize the subaward files as per Mercy Corps Subaward Procedures. 
• General administration support including photocopying, scanning and filing. 
• Assist in updating the payment tracker.  
• Assist in finalizing, reviewing and preparing bank payments submitted to the finance on weekly basis.  
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission. 
• Other duties as may be assigned by the Senior Finance Coordinator 

Security  

• Ensure compliance with security procedures and policies as determined by country leadership. 
• Proactively ensure that team members operate in a secure environment and are aware of policies. 

Organizational Learning   

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.  

Accountability to Beneficiaries  

Mercy Corps team members are expected to support all efforts toward accountability, specifically  
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects. 

Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues. 

SAFEGUARDING 

●     Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.  

●    Practice the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.  

● Encourage openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.  

Supervisory Responsibility 

None.  

Accountability  

Reports Directly To: Senior Finance Coordinator 

Works Directly With: Finance Team, Operations, HR, Program Managers and Partners 

Knowledge and Experience  

• Up to two years of bookkeeping, banking or cashiering experience.    
• A degree in accounting or a relevant business field is desirable.   
• Strong computer skills in MS Office programs, particularly Excel.   
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail. 
• Excellent oral and written English skills. 

Success Factors  

A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  A high level of personal integrity, honesty and transparency in all cash handling is essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of changing program activities is necessary. 

Diversity, Equity & Inclusion  

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect,  where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. 

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today. 

Equal Employment Opportunity  

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. 

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work. 

Safeguarding & Ethics  

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.