Partnership Finance Officer

Together we can beat poverty for good. Will you join us?

 

Partnership Finance Officer

Finance

 

 

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

 

 

 

Shaping a stronger Oxfam for people living in poverty.

About oxfam

 

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

 

our team

 

To provide effective financial management within Lebanon country programme, implementation and maintenance of Oxfam’s and donor’s financial procedures.

 job purpose

 

To be responsible and accountable for the day-to-day operation related to a defined accounting area.

 what the recruiting manager has to say about the role?

 

We are seeking to recruit a dynamic partnership officer with experience in the handling queries (general) - wide-ranging internal and external, including detailed information and good interpersonal skills are essential. The ability to work in English and Arabic are a must.

 

 

 

core details

Location:

Beirut, Lebanon

Internal Grade:

D2

Division

International

Job Family:

Finance

Contract type:

3 months -Fixed terms .

 

Hours of work:

 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage

This role reports to:

Senior Finance Officer

 

Staff reporting to this post:

N/A

Annual budget          for the post:

N/A

Key relationships/interactions:

Program Managers, Technical Coordinators, and Funding Department,

Screening checks:

All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

 

 

 

 

 

key responsibilities

 

Technical

• Develop and maintain of partner financial requirement and management.
• Responsible for all financial partnership contracts within Oxfam Lebanon program
• Regular follow-up on Oxfam’s partners’ reports.
• Prepare monitoring report after
• Prepare financial assessments for new/potential partners.
• Support existing and new partners to have effective financial management.
• Provide capacity building on how to develop partners’ financial management and financial systems.
• Ensure partners are complying with Oxfam and Donors’ procedures and requirements.
• Assess partner's financial capability, and assist Programme on capacity building plan and implementation
• Check grant payment request ensuring compliance to agreed condition of payment.
• Attend inception meetings, and regular partners’ meetings.
• Provide partners by the relevant requirements and make sure they have the right information.
• Ensure financial compliance through audit check of finance reports from partner NGOs and provide written feedback to the management and partners.
• Making regular partner visits to support, monitor, and review relevant documents
• Verify and review partners’ budgets that will be included in the partnership agreement.
• Inform programme about the findings and for the underspent and overspent balances.
• Check expenses if they are reasonable and accurate.
• Analyze and give feedback on partners’ spending vs. time (spending plan vs work plan).
• Support in budget revision for partners.
• Ensure compliance of programme staff on grant monitoring, balances and closure of grants.
• Check details of partner reports, chase reports, prepare reports and to be ensure that report from partner can be presented to the donor within Oxfam’s report to donor
• To be the link and coordinate financial issues between Programme, Partners and Oxfam finance
• Communicates frequently with Programs and line managers to ensure that all those who need to share information are well informed.
• Check PeopleSoft partners reports and reconciliations, submit to SFO reconciled partner’s contracts.
• Check partners’ budgets vs expenditures and submit to SFO regular monthly reports on partner’s expenditure vs remaining balances.
• Prepare information required by auditors.
• Revise and audit all the payments assuring it includes all the supporting doc’s: invoices, receipts, proof of payment, procurement doc’s, and or contracts, etc. This will require seeking appropriate authorization and insuring that all supporting documents are appropriately filed.
• Provide support to finance team incase needed.
• Any other responsibility or task that may be assigned by your line manager.

 

Leadership

• Thorough understanding of financial system and how it interacts with other operational systems to maximise its information generating capabilities;
• Ability to gain and apply knowledge of the statutory requirements of the country.
•  Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions;
• A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action.

Management

• Establish effective relations with Project Managers & other team members.
• Ensure proper communication

 

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

 

 

 

 

 

 Person specification

How this will be assessed?[1]

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

 

 

Shortlisting

Interview

Technical Test

 

Key Organisational Attributes

 

x

 

 

Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.

Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

 

x

 

 

Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen

Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

Oxfam Leadership Competencies

 

 

 

 

 

Vision Setting: We have the ability to identify and lead visionary initiatives that are beneficial for our organizationand we set high-level direction through a visioning process that engages the organizationand diverse external stakeholders. Clarity in our communication of vision allows others to focus on delivery and their contribution to the wider changes we seek.

 

x

 

 

Influencing: We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities, we have the ability to create them in a respectful and impactful manner.

 

x

 

 

 

 

 

 

 

Essential - Experience, Knowledge, Qualifications & Competencies

 

 

 

 

Significant experience in finance, audit and accounting with national or international NGO or Audit firm of similar size

x

x

 

 

Relevant experience in using financial/accounting software packages and use of other IT software in particular Microsoft applications.

x

x

 

 

Ability to adapt to a fast changing environment and numerous, conflicting job requirements

 

x

 

 

Ability to work and communicate effectively with partners/beneficiaries to insure compliance with Oxfam GB and Donor policies and procedures.

 

 

x

 

 

Attention to detail, ability to work under pressure and be able to meet deadlines and to think and plan ahead.

 

 

x

 

 

Good communication skills – verbal and written Arabic and English

 

 

x

 

 

Desirable                                                  

 

 

 

 

Good communication and interpersonal skills

 

x

 

 

Manages resources and deadlines with minimum supervision

 

x

 

 

                       

 

 

 how to find out more about us

 

 

• Find out more about our pay & benefits here. Get a feel of what it is like to work at Oxfam here.
• Look at our ‘How to apply’ section for helpful tips here.

 

• Technical glitch? If you have any issues when submitting your application, please contact recruitmentteam@oxfam.org.uk

 

• We are unable to accept prospective application, but you can sign up for our job alerts here

 

• External applicants: https://jobs.oxfam.org.uk, Internal applicants: https://jobs.oxfam.org.uk/internal

 

 

• Find out about everything we do here.

 

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Oxfam GB is a Disability Confident Employer. Should you be unable to submit your application online and would prefer an alternative method please contact our recruitment team.  

 

OXFAM LEADERSHIP COMPETENCY FRAMEWORK - For your infortmation only. Please use criteria in the ‘Person Specification’ section to demonstrate your suitability for the role.

Competencies

Description

Decisiveness

We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

Influencing

We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Humility

We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship Building

We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.

Listening

We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.

Mutual Accountability

We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Agility, Complexity, and Ambiguity

We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.

Systems Thinking

We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Strategic Thinking and Judgment

We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

Vision Setting

We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.

Self-Awareness

We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Enabling

 

We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.

 

 

[1] Whilst we make every effort to indicate how the candidates will be assessed against a criterion, this is subject to change and may be influenced by the quality of applications.