Purchasing Officer – Akkar - Activity Rate 100%

Function responsibilities include:

Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities: 

Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply Officer / Logistics Manager of all information or modifications to the data i.e. price, address, items available

At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed

Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval

Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made

Assisting in reception control process with the storekeeper

Performing delegated tasks according to his / her activity and as specified in his/her job description, including occasional support for a variety of Warehouse related activities

Specific activities:

Ensure the general functioning of the transport and purchasing activities according to the mission supply guideline

Supervise the quality of the products and services provided, timeframes and the competitiveness of prices (several quotations), in line with supply guideline.

Draft and prepare contracts/ service agreements in accordance with the finance and Hr teams

Request and manage cash advances and settelment for planned purchases on weekly basis

Schedule peridocal visits to suppliers and field locations.

Negociating with suppliers and collecting needed documents for finalizing the purchases.

Perform any other tasks, as requested.

Requirements

Education

Essential: Lebanese Technical Baccalaureate Certificate (BT3) in administrative and commercial sciences related studies.

Desirable: Lebanese Technical License Certificate (LT) in administrative and commercial sciences related studies.

Desirable: University degree in Business Administration related studies.

Experience

Essential:  A minimum of two (x2) years of previous work experience in a similar position.

Desirable: Previous experience with local or international Nongovernmental organization (NGO)

Languages                            

Essential: Full professional proficiency using the Arabic Language

Essential: Limited to full professional proficiency using the English language

Knowledge

Essential: Basic computer literacy (MS-Word, MS-Outlook, MS-Excel)

Competencies

Results and Quality Orientation L1

Teamwork and Cooperation L1

Behavioural Flexibility L1

Commitment.to MSF Principles L1

Service Orientation L1

Stress Management L2