Senior Assistant, Country HR Generalist

JOB SUMMARY   

This role provides general HR support ranging from recruitment, HR administration, HRIS (Human Resource Information Systems), learning and Development, payroll, performance management among others in a country mission as directed.  

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. 

MAIN TASKS AND RESPONSIBILITIES 

• Assist the HR Officer in the recruitment including scheduling interviews and participating in interviews as needed 
• Assist HR Officer during induction process and maintain an induction database. 
• Administrative support including drafting employment contract, work certificates, process work permits and liaising with authorities; 
• Assist staffs for MAST (Staff learning & development and organizing) trainings; 
• Coordinating staff on-boarding and off-boarding; 
• Assist HR Officer in Payroll processing, answering queries, managing benefits; 
• Assistant HR management in monitoring and upgrading the Human Resources system as required; 
• Assist the HR Officer with maintaining accurate and up-to-date human resource files, records, and documentation including periodic audit. 
• Ensure all timesheets are submitted online through the system of record by timesheet deadline 
• Coordinate corrective action on incomplete or incorrect timesheet with department supervisors and Human Resources 
• Assist with some administrative matters, if needed, such as residency permit, visa, lodging, coordinating schedules for office and guesthouse cleaning and follow-up on replenishment of supplies 
• Follow-up on visa for international members and support them with visa applications 
• Support the team and staff for any HR related issue when requested 
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive. 

MINIMUM QUALIFICATIONS 

• Typically, a bachelor's degree in a related area. A degree in HR management is preferable. An equivalent combination of relevant education and experience may be substituted as appropriate. 
• Typically, 2+ years’ experience in HR support 
• Experience in working on HR system of record (Experience Deltek CostPoint is a plus) 
• Previous experience with International Medical Corps is a plus  
• Knowledgeable in the local labor laws 
• Excellent Interpersonal and communication skills 
• Patience, perseverance, proactive, self-motivated and ability to work in stressful environment 
• Ability to take initiative, and willingness to take on new responsibilities 
• High degree of professionalism and strong work ethic 
• Ability to prioritize work and multi-task in a fast- paced environment with shifting priorities 
• Capacity to work both independently and as a member of a team. 
• Ability to select and compile data for correspondence or reports 
• Ability to meet schedules and deadlines of the work area. 
• Fluency in English and or required national language 
• Competency in computer applications such as Microsoft office 

Please note, for Lebanon-based roles, we are only able to accept applications from candidates who are eligible to work in Lebanon. Since the position is a national role, we are unable to progress applications that would require sponsorship

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.