Head of Mission Support - Beirut - 100%

We are looking for second position that will support the OPS and work alongside the exisitng HOM Support

Accountabilities:

• Establishing and maintaining external relationships with relevant authorities and stakeholders. Keeping good knowledge of counterparts in different administrations and departments and keeping up to date records of field contacts (other NGOs, UN agencies, local authorities, etc.) verifying that they are easily accessible, in order to facilitate contacts and meetings.
• At the request of the Head of Mission, assisting the HoM or representing MSF in meetings (NGOs, official bodies, and administrations, etc.) and preparing full report.
• Ensuring the follow up of relevant administrative dossiers such as the MSF registration in the country, working permits, immigration policies, national protocols, etc.
• At the request of the HoM, preparing and conducting an information briefing, focusing on the country context for International Regional and Relocated Staff.
• Guide and facilitate the management of MSF information and essential records and documents by the mission team, following MSF policies and guidelines.
• Translating sensitive documents and acting as an interpreter when needed. Writing letters and correspondences with officials and partners and preparing reports, internal memos, and formal requests. Monitoring the correspondances in the absence of the HoM.
• Assisting in the elaboration of the advocacy plan of the mission in collaboration with the PC, Medical Coordinator (MedCo) and the Communications responsible and supporting its implementation and follow up.

MSF Section/Context Specific Accountabilities:

• Focus on representational duties with various stakeholders during the emergency intervention in Beirut.
• Close coordination between the departments in MSF Switzerland (especially Advocacy, Communication, OPS), as well as intersectionally between the MSF Operational Centers.
• Support (if needed) for the Beirut ER team in liaising with other actors/stakeholders.
• Supporting other departments with documentation and guidance on context specific information.
• To keep updated the welcome file and after input from the security HOM Support focal person, share with the HQ for new arrivals. 

Requirements

Education

Essential: Bachelor’s degree in public administration, local and/or international law, political Science - NGOs emphasis, international affairs and diplomacy, or related fields.

Experience          

Essential: Strong understanding of the working of the different administrations of Lebanon.

Essential: Previous experience working in political, security and humanitarian issues in Lebanon.

Essential: Previous work experience in humanitarian aid with local or international non-governmental organizations (NGOs).

Languages

Essential: Full professional proficiency of the English and Arabic languages.

Desirable: Proficiency in French at any level.

Knowledge        

Essential: Advanced knowledge in Microsoft Office applications (Excel, Word, PowerPoint, and Outlook).

Essential: Strong analytical abilities, comfortable working with numerical and economic data.

Essential: Exceptional communication and diplomatic prowess, encompassing proficient writing skills.

Competencies  

• People Management and Development              L2
• Commitment to MSF Participles                           L2
• Behavioral Flexibility                                               L3
• Results and Quality Orientation                            L3
• Teamwork and Cooperation                                  L3