Finance Partnership Assistant

Job Purpose

Under the authority of the Senior Finance Partnership Officer, the Finance Assistant – Partners focal point (FA IP) will be in charge of supporting the Senior Finance Partnership Officer in his/her functions. More specifically, s/he will support on the Partners financial subjects and all implementation and follow-up of financial management and control tools.

1. Support the SFO-Partnership in budget preparation with the Partners
2. Support the follow-up on the Financial Internal Control tools
3. Support the review of Partners Financial Reports

1. Budget preparation and contractual review

1. Upon request of the SFO-P and the CFM, review the partners budget for project proposals according to the project/mission needs and donor constraints. Ensure the financial feasibility and compliance of the partners’ projects.
2. Whenever a new contract from a donor is received prepare a contract sheet clarifying all the financial rules applicable for the SFO-P validation (eligibility, flexibility, etc.), link it to the MIAOUH plan

2. Financial Reporting preparation and support

1. Follow-up payments from donors and to the Partners
2. Ensure the review and control of partners’ financial reports and documentation
3. For each partner’s report received, check the physical documentation and its consistency with the partner’s ledger, check the expenses allocations
4. Check that the partner’s expenses are correctly recorded in SAGA

Personal and TECHNICAL SKILLS

• Alignment with organizational values and code of conduct
• Strong Organizational skills
• Ensuring confidentiality, compliance, transparency and accountability
• Effective communication with partners
• Financial background, understanding of accounting mechanisms
• Good excel skills are necessary for analysis and reporting
• Prior use of basic Excel formulas
• Structured and logical mind
• Solution-oriented
• Rigorous
• Detail oriented
• Financial ethics