Admin Volunteer - InS

Administrative volunteer – GIZ International Services

1. Recruitment context

GIZ International Services (InS) is looking for an admin volunteer for the coming six months (from January 2025 till June 2025). The admin volunteer will support administrative work and procedures and will work under the orientation of the project managers.

2. Required Qualifications, Competencies and Knowledge: Formal Education

• Preferably university degree in Business Administration or similar relevant field

Other qualifications:

• A previous work/volunteer experience of 1 to 2 years, with INGOs or NGOs is a plus
• Ability to think and work independently and work precisely with attention to details
• Excellent English and Arabic and French language knowledge in writing and speaking
• Eye for details and capability of monitoring lists, and documentation of processes
• Ability to cope with a dynamic and fast changing situation in the development context
• Fully computer-literate with excellent skills in Microsoft 365 and database management
• Creative, open-minded team player with strong willingness to learn
• Ability to think and work independently and work precisely with attention to detail
• Initiative, sound judgment with a constructive and positive attitude
• Demonstrated ability to work harmoniously with staff members of different backgrounds
• Lebanese driving license

3. What will the Administrative Volunteer do:

• Supports administrative and logistical issues (e.g. preparing internal meetings & taking minutes, follow up on travel claims ...)
• Supports in logistic aspects of missions and visitors as well as consultants of the project: draw up travel schedules/visit schedules, assure accommodation and transportation
• Conducts regular office duties (e.g. scan, copy, relevant correspondence in Arabic and English, receiving visitors, and answering queries on project-related issues)
• Checks inventory according to GIZ rules and regulations
• Assist in procurement related tasks
• Supports team members with travel arrangements
• Creates and maintains important contact addresses (partners, services & procurement, etc.)
• Supports in translating documents and letters from Arabic to English or from English to Arabic
• Communicates with partners
• Keeps the document filing up to date (physical and electronic filing)
• Prepares taking over/handing over documents and releases them
• Supports organizing events
• Supports the MENA team in the preparation for meetings
• Attends MENA Jour Fixe, takes minutes of meeting and updates pipeline accordingly
• Perform other tasks assigned by the team according to the need

Project Description: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. GIZ promotes complex reforms and change processes, often working under difficult conditions. Its corporate objective is to improve people’s living conditions on a sustainable basis. GIZ International Services (InS) is the company’s business department offering services to international clients such as the European Commission.