Administrative Support Officer

Scope of Work

The Administrative Support Officer will be responsible for:

1. 1. Administrative Support

• • Manage project documentation, including organizing, filing, and archiving important project records.
  • Assist in preparing project reports, presentations, and other documentation as needed.
  • Handle correspondence and communication with stakeholders, ensuring timely responses and follow-ups.

3.2 Coordination and Liaison

• • Coordinate with Green Hand team members, and GIZ team to facilitate project activities.
  • Support the organization and coordination of project meetings, trainings, and events, including scheduling, logistics, and documentation.
  • Serve as a point of contact for internal and external inquiries related to the FARHA Module.

3.3 Financial and Procurement Assistance

• • Assist in monitoring project expenses and preparing financial documentation under the guidance of the Project Coordinator.
  • Support procurement processes, including collecting quotations, preparing purchase orders, and coordinating with suppliers to ensure timely delivery.

1. 4. Monitoring and Reporting

• • Assist in tracking project progress, documenting milestones, and compiling data for monthly quantitative reports and quarterly narrative reports.
  • Conduct regular follow-up on project activities and maintain updated records for monitoring and evaluation.