Head Of Mission Assistant - 100% Activity Rate - Beirut

Main Purpose

Provide support to the mission by assisting the Head of Mission in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, to the management of information, providing translations and interpreting in order to facilitate coordination tasks in the mission.

Accountabilities

• Assist the HoM in the context analysis, disseminate relevant context information to the coordination team, regularly inform them on key issues, update general information on the context for MSF internal documents, and advise on cultural appropriateness of organizational activities and individual behaviors.
• Keep good knowledge of counterparts in different administrations and file field contacts (other NGO’s, UN agencies, local authorities…) verifying that they are easily accessible in order to facilitate contacts and meetings.
• At the request of the HoM, represents MSF in meetings (NGO, official bodies, administration…).
• Ensure the follow up of relevant administrative dossiers such as the MSF registration in a country, working permits, immigration policies, national protocols, etc.
• At the request of the HoM, prepare and conduct an information briefing focusing on the country context for International, Regional and Relocated Staff.
• Facilitate the management of MSF information and essential records and documents by the mission team, following MSF policies and guidelines.
• Translate documents and act as an interpreter when needed.

Requirements

• Education:
  • Essential: University Degree or similar.
• Experience:
  • Essential: Previous experience in humanitarian aid
  • Preferred: NGO or MSF experience.
  • Essential: very good understanding of the functioning of the different administrations on the local country (critical).
• Languages:               
  • Essential: Full Professional Proficiency in English and Arabic
• Knowledge:
  • Essential: Computer Literacy (word, excel and internet)

Competencies:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioral Flexibility
• Commitment to MSF Principles
• Stress Management