HR Assistant - Baalbek - 100% ACTIVITY RATE

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international medical humanitarian organization created by doctors and journalists in 1971. Today, MSF provides independent, impartial assistance in more than 60 countries to people whose survival is threatened by violence, neglect, or catastrophe, primarily due to armed conflict, epidemics, malnutrition, and exclusion from health care or natural disasters.

MSF is committed to achieving diversity, equity, and inclusion within its workforce irrespective of gender, nationality, disability, sexual orientation, culture, religious and ethnic backgrounds. All job applications will be treated in strictest confidence.

Starting date: ASAP

Type of contract: 100% Fixed Term contract, 12 months

Updated competitive salary package with benefits including allowances, medical coverage, and 5 weeks of paid leave.

Place of work: Baalbek El Hermel, Baalbek

Scope of responsibility:

Execute administrative, HR and legal related tasks to support the Project HR  Manager following  MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives

 

Function responsibilities include:

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
•  Updating the HR database and personal files to facilitate HR processes  management.
•  Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
•  Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
•  Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
•  Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
•  Making all administrative information available to the staff (posting, meetings, etc.), supporting  the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the Project HR Manager

 

Specific activities:

• Under the supervision of the HR Manager, managing local trainings, including training organization, identifying and contract managing suppliers.
• Identifying relevant international training for national staff and supporting the application and selection process at the project level.
• Supporting managers in doing training needs analysis for their teams, and the HR manager in performing the project wide learning needs analysis.
• Supporting the HR manager in recruitment, including designing Job Descriptions and Job Announcements, postings, drafting recruiting selection table, coordinating with candidates and managers, and archiving recruitment archives.
• Acting as the back-up to the other HR assistant on administration specific tasks (payroll, contracts etc).

 

Requirements

Education

• Desirable: Management, HR, business or administration related diploma

Experience

• Essential: Previous working experience (Recruitment, Learning and Administration) of at least two years in relevant jobs
• Essential:  Experience in MSF or other NGOs

 

Languages                            

• Essential: Professional proficiency in English and Arabic
• Desirable: Any proficiency in French

 

Knowledge

• Essential computer literacy (word, excel, internet)

 

Competencies

•  Results and Quality Orientation L2
•  Teamwork and Cooperation L2
•  Behavioral Flexibility L2
•  Commitment to MSF Principles L2
•  Stress Management L3