SUPPLY CHAIN OFFICER

Main Purpose

The supply officer will be organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Accountabilities

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role.
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to  guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the line manager Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making.
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

MSF Section/Context Specific Accountabilities

• Managing the local procurement process, ensuring the timely and efficient acquisition of both medical and non-medical goods and services, in alignment with MSF requirements and standards.
• Providing backup for transport and customs clearance duties including all steps of pre-clearance and clearance when requested by line manager
• Ensuring the accuracy, consistency, and integrity of data within the Unifield ERP system,implementing regular checks to maintain accurate data.

Requirements

Education:

Essential bachelor’s degree in supply chain management, Logistics, Business Administration, international business studies, pharmacy or a related field.

Experience

• Essential Minimum 2 years of experience in supply chain management.
• Minimum one year of experience in supervising a team is preferred.
• Desirable experience in humanitarian organizations in a relevant position
• Desirable experience in transportation & customs clearance/import procedures
• Experience with Enterprise Resource Planning (ERP) systems such as SAP, Oracle NetSuite, or Microsoft Dynamics.

Languages

Proficient in both Arabic and English

Knowledge

Proficient in Microsoft Office tools, including Word .