International Relations Coordinator

Terms of Reference (ToR): International Relations Coordinator

Position Title: International Relations Coordinator
Department: International Relations
Reporting to: Executive Director
Location: Beirut, Lebanon (with regional and international outreach)
Type: Full-time

Salary: 1,500$ to 1,800$

Adyan, Foundation for diversity, solidarity and human dignity, works locally, regionally and internationally for pluralism, inclusive citizenship, community resilience, and spiritual solidarity, through homegrown solutions in education, media, policymaking, and intercultural and interreligious relations. Adyan is registered in Lebanon as a non-profit and nongovernmental organization (NGO), under registration number 1103 by a ministerial decree dated 18 September 2008. Adyan also has registered branches in Iraq (Baghdad and Erbil) since 2022.

Role Purpose

The International Relations Coordinator will lead strategic engagement with donors and partners, support program development, and coordinate high-quality proposal submissions. The role requires a strong understanding of Adyan’s programs and values, strategic thinking, excellent writing skills, and cross-departmental collaboration—particularly with the Programs and Projects teams.

Key Responsibilities

1. Strategic Development and Program Alignment

• Contribute to the development and implementation of Adyan’s strategic plan from a donor and international engagement perspective.
• Understand Adyan’s programs, approaches, and concepts in depth to ensure alignment of proposals and partnerships with organizational priorities.
• Participate in internal planning and strategy sessions to anticipate funding needs and opportunities.

2. Proposal Development and Coordination

• Lead brainstorming and proposal development processes with relevant program and project managers.
• Coordinate the full lifecycle of concept notes and proposals—from idea to submission.
• Ensure high-quality writing, narrative coherence, technical accuracy, and compliance with donor standards and templates.
• Meet all deadlines and submission protocols.

3. Donor Relations and Funding Opportunities

• Maintain and strengthen relationships with current donors, including timely follow-up and visibility updates.
• Research, identify, and establish new relationships with donors, foundations, CSR initiatives, and international award opportunities aligned with Adyan’s mission.
• Represent Adyan in networking events and donor meetings as delegated.

4. Reporting and M&E Integration

• Review project evaluations and donor feedback.
• Ensure that lessons learned and monitoring and evaluation results are integrated into future proposals and reports.
• Support preparation of narrative donor reports in collaboration with Programs and Grants teams.

5.Innovation and Ethical Use of Technology

• Utilize digital tools, including AI, to enhance research, donor mapping, proposal development, and reporting—while ensuring ethical standards and data responsibility.
• Promote responsible and transparent use of AI tools aligned with Adyan’s values and international best practices.
• Stay informed on emerging technologies relevant to international development and partnerships.

Required Skills and Competencies

• Strong strategic thinking and creative problem-solving abilities.
• Exceptional coordination and organizational skills.
• Ability to work under pressure while maintaining attention to detail.
• Excellent interpersonal skills and ability to collaborate across teams.
• Demonstrated leadership in writing, editing, and finalizing proposals and communication for international partners.
• Deep commitment to Adyan’s values and openness to learning and applying its concepts.
• Strong digital literacy, with the ability to ethically and strategically use AI tools (e.g., for research, drafting, content generation) in support of proposal and partnership work.

Language and Communication Requirements

• Outstanding writing and communication skills in English and Arabic; proficiency in French is a strong asset.
• Ability to simplify complex ideas and concepts for international audiences.

Qualifications

• Bachelor’s or Master’s degree in International Relations, Development Studies, Political Science, or a related field.
• Minimum of 5 years’ relevant experience in donor relations, proposal development, or partnership management in the NGO or international development sector.
• Familiarity with institutional donors (EU, UN, embassies, foundations) and CSR mechanisms.
• Experience coordinating cross-functional teams and leading proposal processes.

Personal Attributes

• Proactive and self-motivated.
• Collaborative team player.
• Respectful of cultural and religious diversity.
• Committed to Adyan’s mission of promoting inclusive citizenship, human dignity, and social cohesion.