Project Coordinator

JWF is implementing the “Together for Access to Justice” project to contribute to equitable access to formal and informal justice for poor and vulnerable women and girls in Lebanon. This project is part of the ‘Expertise France - Women Empowerment Hub in Lebanon (WE HUB),’ financed by the Neighborhood, Development, and International Cooperation Instrument (NDICI-Global Europe) under the European Commission.

1. Request:

JWF is seeking a qualified project Coordinator to oversee project implementation, manage day-to-day operations, coordinate activities, and ensure timely reporting

2.Scope of work and deliverables

• Coordinate and oversee the logistical aspects required for project activities.
• Ensure proper documentation and record-keeping of all project-related expenditures.
• Monitor project progress, conduct regular evaluations, and prepare comprehensive reports for stakeholders and donors.
• Ensure compliance with organizational policies, procedures, and project-specific regulations.
• Create a budget phasing document for the efficient and effective implementation of the project within the set budget parameters
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project in a timely and efficient manner.
• Develop a schedule for project completion that effectively allocates the resources to the activities;
• Review the project schedule with the director and all other concerned staff involved in the project activities, and revise the schedules as required;
• Plan, implement, and activities in accordance with project objectives, timelines, and budgets.
• Knowledge in writing efficient reports and data analysis
• Submit requested reports from director and stakeholders on time
• Determine the objectives and measures upon which the project will be evaluated at its completion;
• Coordinate with the MEAL officer, a MEAL framework, in addition to all other MEAL tools required for the effective implementation of the project including measurable indicators.
• Build networking with different stakeholders, donors, INGO’s …
• Prepare regular management and operational reports covering the achievement of key milestones agreed in plans and submit reports on time.
• Attend the workshops and trainings as assigned by the organization

3.Implement the project

• Execute the project according to the project plan with direct coordination with the project team;
• Develop forms and records to document project activities as per the donor’s requirement and JWF’s internal procedures;
• Set-up files to ensure that all project information is appropriately documented and secured;
• Monitor the progress of the project
• Establish a communication schedule to update stakeholders including project staff in the organization on the progress of the project;
• Ensure the project implementation is in compliance with donors’ procedures and regulations (procurement, financial, etc…);
• Develop budget spending plan and ensure cost-efficiency
• Submit monthly and periodic narrative and financial reports to the donor.
• Work closely with the financial officer to prepare financial reports and supporting documentation for donors as outlined in funding agreements;
• Monitoring, evaluation and draw success of the project
• Monitor the progress of the project against indicators set in a timely manner;
• Contribute to the periodic monitoring of the project as well as learning reviews and ensure proper documentation;
• Monitor any potential risks, through developing risk-management plan to avoid any delay or challenges that might affect the effectiveness of the project implementation;
• Capture learning and document the work of successful stories.
• Write reports on the project for management and for donors;
• Ensure that the project deliverables are on time, within budget and at the required level of quality.