Procurement & Logistics Officer

Main tasks and responsibilities:

Process purchasing transactions for equipment, materials, supplies, capital goods, and services, in accordance with internal procedures and donor rules and regulations, and within authorized purchasing limits.

Solicit, evaluate, and award (or recommend) supplier tenders, bids, quotations, and proposals.

Establish and negotiate contract terms and conditions; maintain positive relationships with suppliers.

Prepare and maintain accurate records, reports, and price lists related to procurement activities.

Assist in the development of specifications for goods and services to be purchased.

Monitor and administer contract performance, including delivery, receipt, warranty compliance, damage claims, and insurance matters.

Ensure compliance with applicable laws, regulations, internal policies, and best practices.

Maintain up-to-date stock records for the Jounieh office and warehouse, with timely and accurate reporting.

Oversee the fleet at the Jounieh office, including supervision of drivers, vehicle checks, incident reporting, and scheduling regular maintenance.

Ensure proper filing and archiving of all procurement documentation.

Maintain accurate and timely inventory records for all AVSI assets at the Jounieh office.

Submit payment requests to the Accounting Department, ensuring all supporting documentation is complete.

Create new vendor profiles in the system following thorough verification of required documentation.

Conduct supplier vetting and participate in regular supplier performance evaluations and feedback processes.

Monitor the functioning and maintenance needs of offices and guesthouses, ensuring timely follow-up