Administrative Assistant

Key Responsibilities

Administrative and Office Support

• Manage incoming and outgoing correspondence and maintain both physical and digital archives.
• Monitor office supplies and prepare purchase requests.
• Manage petty cash and maintain accurate financial records.
• Request quotations and process approved orders in line with procedures.

Meetings and Events

• Organize internal and external meetings (invitations, agendas, materials, logistics).
• Take minutes when requested and ensure follow-up on action points.
• Support the organization of workshops, press conferences, and public events.

Program and Data Support

• Assist in the implementation of the Commission’s workplan.
• Prepare and update spreadsheets and activity databases.
• Monitor media and archive relevant news on the Commission.
• Support administrative and financial follow-up for activities.

Qualifications

• University degree in business administration, management, or a related field
• Minimum 4 years of relevant administrative experience, preferably with NGOs or public institutions.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent command of Arabic and English (French is an asset).
• Ability to work under pressure, manage priorities, and respect confidentiality.

Contract and Evaluation

• Full-time position, based in Beirut.
• Performance will be evaluated quarterly by the Executive Director based on punctuality, organizational skills, accuracy, collaboration, ethics, and time management.