Registration Clerk

Registration Clerk

Key Tasks: Support registration, verification, and orderly management of beneficiaries in NFI distribution sites

Work Location: Beqaa Governorate, Bar Elias, Saadnayel.

Application Deadline: 05/10/2025

Contract Type: full-time

Job Code: 0250915

Salary Range: 600 USD paid through First National Bank - FNB

Program period: Up to nine months.

This position is subject to the availability of funds. Employment and continuation in the role are conditional upon final agreement and confirmation from the donor (UNICEF).

Program Title: Strengthening Community Based Mental Health and Psychosocial Support, Child Protection, Child Development, Gender Based Violence Prevention and Response Services for the Populations Living within the Palestinian Camps and Gatherings in Lebanon. 

Safeguarding clause

Association Najdeh has a zero-tolerance policy with regard to Sexual Exploitation and Abuse.  Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone. Selected candidates will therefore undergo rigorous reference and background checks against their past behavior against sexual exploitation and abuse and misconduct and may be required to provide additional information further on in the selection process. All individuals affiliated with Association Najdeh will be required to always comply with the PSEA Policy and Code of Conduct.

Background 

Association Najdeh is a humanitarian NGO working with the Palestinian communities in Lebanon in development, emergency response and relief through various projects and services addressing the needs of the community.  In partnership with UNICEF and MAP, Association Najdeh is rolling out a large-scale distribution of Family Hygiene Kits across all Palestinian families in Lebanon (Beirut-Mount Lebanon -), each partner operating three centralized distribution sites per area, each partner will designate NFI distribution staff per each site. In this framework, Association Najdeh is seeking to recruit Registration Clerks to support NFIs distribution operations 

2. Objective of the position:

The purpose of the post is to assist in, and support Association Najdeh NFIs distribution operations, data management, streaming and reporting on operations implemented by the distribution teams in designated distribution sites and other relevant operations managed by Association Najdeh in the frame of the program.

3. Key tasks and responsibilities:

• The Registration Clerk will work under the supervision of Site Manager, to whom he/she will report.

• Working continuously to keep up with the latest development of real time records on operations. Daily registration and verification sheets. Accurate beneficiary records and reports.

• Proofing, registering and verifying family’s personal data and documentation at site level.

• Collect designated kit receivers’ signatures and maintain accurate documentation.

• Provide families with guidance on entitlements and processes.

• Support complaint-handling mechanisms under Site Manager’s supervision.

• Collaborate with Information Management & Reporting Officer, spot checks and beneficiary feedback records

• Support any other responsibilities assigned by the Site Manager withing this job. 

• Participating in training offered by Association Najdeh and UNICEF/donor.

• Frequent travel from-to distribution sites as required

Safeguarding:

• Abiding by Association Najdeh Code of Conduct and PSEA Policy is mandatory 

• Reporting any incident or act and any risk identified that causes any harm to beneficiary or to others in the distribution site through reporting and feedback channels assigned by Association Najdeh and UNICEF is mandatory.  

Qualification & Job Requirements:

• High school diploma minimum: diploma/degree in administration preferred.

• Minimum 1 year experience in registration, data entry, or frontline NGO/community services, working within humanitarian/development programs or similar position is strong asset.

• Strong data management skills, familiarity with relevant software are strong assets.

Other Personal qualifications:

• Familiarity with basic principles of field operations.

• Aptitude for numbers and systems

• Hands-on experience with spreadsheets (Microsoft Excel)

• Accuracy and attention to detail, self-organization 

• Flexible and responsive to program challenges, with willingness to take on additional tasks as needed.

• Ability to manage documentation, communication and reporting in English is a must

• Applicants who have previously worked or are currently working in similar positions living in, or adjacent to camps and gatherings will be prioritized

Required Documents: 

• CV and Official ID 

• Credentials: Degree, if applicant has graduated, or transcript of enrollment. 

• Important Note: the up to date address shall be mentioned in the application/CV. 

• Assessment: Shortlisted candidates will be invited to sit for competency-based interview ()

*Applicants with no address mentioned in application will not be prioritized

Duty station: 

• Centralized distribution sites where the NFI kits will be distributed to Palestinian refugees living in and outside camps and gatherings in Lebanon, as designated by the Association Najdeh. 

• Applicants may be assigned to different sites within the same geographical operational area as required. The distribution sites will be located in: Beqaa Governorate, Bar Elias, Saadnayel.

Application Submission Guidelines: 

To apply, please send an updated resume in English language to [Click on the link below] by no later than 05.10.2025, with the subject title: Registration Clerk 0250915 Beqaa.

https://association-najdeh.org/%d8%a3%d8%b9%d9%85%d9%84-%d9%85%d8%b9%d9…

Please note that only shortlisted candidates will be contacted