Procurement Officer

ANERA BACKGROUND:

Since 1968, Anera has helped refugees and others hurt by conflicts in Palestine, Lebanon and Jordan live with purpose and hope. Anera, which has no political or religious affiliation, works on the ground with partners in Palestine (West Bank and Gaza), Lebanon and Jordan. We mobilize resources for immediate emergency relief and for sustainable, long-term health, education, and economic development. Our staff serve in their communities, navigating the politics that constrict progress to get help where it’s needed most. That’s how Anera received more than $171 million in support of programs in 2023 alone, and it’s how we will keep building better lives until hope finds its way in the Middle East.

JOB OVERVIEW:

The Procurement Officer is a key position within the Operations department responsible for maintaining the integrity of the Anera procurement system.  This position entails working directly with vendors, service providers and subcontractors to ensure timely procurement of program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records. Success in this position requires an individual to have good organizational skills and an attention to detail. 

KEY RESPONSIBILITIES:

• Provide procurement services for Anera Lebanon as required
• Implement and / or maintain standard Anera’s procurement policies and procedures and ensure that procurement is carried out in accordance to Anera and donor-specific policies
• Attend all procurement committee meetings.
• Coordinate with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensure that a transparent and responsive procurement process is implemented and maintained; generating bids analysis and Purchase Orders and Payment requests.
• Routinely communicate, coordinate and plan with the relevant requesting staff / programs regarding the order and delivery of supplies. 
• Ensure that all supplies, services and equipment required are delivered in time.
• Establish and maintain ethical and professional working relationships with suppliers. 
• Maintain supplier information for regularly purchased items and be informed of current local market conditions.
• Support and provide appropriate training for procurement and program staff as required. 
• Advise the Procurement and Operations Manager of procurement-specific issues or improvements.
• Any other relevant duties or tasks delegated by Supply Chain Manager

QUALIFICATIONS and COMPETENCIES

• Bachelors’ Degree in Business Administration, or another related field
• Minimum of 5 years of cumulative progressive experience in procurement
• Minimum of 2-4 years’ experience in procurement
• Minimum 2 years as in a similar position
• Knowledge of generic procurement procedures and practices (NGO experience is a plus).
• Familiarity with major donor and local regulations and legal requirements is an advantage..
• Competent in spoken and written English
• Good mathematical skills.
• Competent use of MS Office and google applications, especially spreadsheets.
• Holder of a valid driving license

Equal Employment Opportunity

Anera strives to be an equal opportunity employer and does not discriminate in employment on the basis of race, color, creed, political or national views or background, ethnicity, religion, age, handicap, sex, or any other factor unrelated to ability to perform the required work. Anera does give strong preference in employing Lebanese, Palestinian, or other resident Arab nationals (other than for the country director position and internships). In all cases, recruitment decisions are first and foremost based on merit and qualifications. Anera holds local project institutions to the same standards.

Code of Conduct

Anera is committed to conducting its operations with the highest standards of honesty, integrity, and professionalism across all contexts in which we work. We strive to deliver high-quality services and maintain a reputation built on fairness, respect, responsibility, and sound judgment. All employees, managers, officers, and representatives are expected to uphold these standards at all times and act per their duty of loyalty to Anera. No individual may misrepresent the organization or speak on its behalf without proper authorization. Confidential and sensitive information—including financial data, strategic plans, or information related to partners and beneficiaries—must be handled with the utmost discretion and only shared on a need-to-know basis, in line with Anera’s confidentiality and privacy policies. Any violation of the Code of Conduct may result in disciplinary action, up to and including termination. The level of disciplinary response may take into account whether the violation was self-reported and whether the individual cooperated in the investigation process.

Our values

We are inspired: We are committed to energize, engage, and motivate others to forge the best outcomes for the diverse communities we serve.

We are people-centric: We are respectful and empathetic. We believe that each person, no matter their circumstances, embodies promise and has the power to shape the lives of their community and world.

We are collaborative: Teamwork and collaborative action are at the heart of how we do our work and deliver results.

We are versatile: In a region burdened by obstacles, we make the right connections to find a way and bring can-do, innovative approaches to everything we do.

We are impactful: We make a lasting difference in the lives of those we serve by delivering impactful solutions at the local community level.

We are accountable: Our words, actions and results stay true to our mission and values.