Procurement officer

2. Background

Society for Inclusion and Development in Communities and care for All (SIDC) initiated its work in 1987 (decree 9 / AD) with the aim of improving the social and health situation of the most vulnerable groups and defending their human rights, their right to health, social and mental health services as well as their right to work and live in dignity.

SIDC is managed by a Board of Directors comprised of six specialists from various fields. SIDC is composed of a multidisciplinary team including social workers, psychotherapists, STI specialists, addiction treatment and psychiatric disorders’ experts, nurses, public health specialists, peer educators and professional trainers and volunteers who assist in various activities.

For the past 36 years, SIDC has been involved in providing a comprehensive package of services within and outside its center (through its mobile unit). These services include mental health, reproductive and sexual health, prevention and treatment for HIV and other sexually transmitted infections, drug addiction and related harm reduction services and materials in addition to legal services… etc.

SIDC implements donor-funded programs across Lebanon and works to ensure inclusive, rights-based access to services for vulnerable and marginalized communities. To support effective program delivery and organizational operations, SIDC requires timely, transparent, and compliant procurement of goods, services, and works in line with internal policies and donor requirements.

3. Purpose of the Role

The Procurement Officer supports SIDC by managing and coordinating procurement processes to ensure value for money, fair competition, transparency, strong documentation, and audit readiness, while complying with SIDC procedures and donor rules.

4. Scope of Work and Key Responsibilities

A. Procurement Planning and Coordination

• Support programs and departments in preparing and updating procurement plans aligned with approved budgets and workplans.
• Coordinate procurement timelines with requesting units, finance, and logistics to ensure timely delivery and service completion.
• Advise requesting units on appropriate procurement methods, documentation requirements, and lead times.

B. Sourcing, Tendering and Vendor Management

• Conduct market assessments and maintain an updated supplier database, including eligible and vetted vendors.
• Prepare and issue RFQs/RFPs/TBs with clear specifications/ToRs, evaluation criteria, and submission instructions.
• Ensure competitive and confidential bid processes (solicitation, receipt, and documentation of bid opening when applicable).
• Facilitate evaluation processes (technical and financial) and ensure proper committee documentation and segregation of duties.
• Support negotiations within approved thresholds and draft purchase orders/contracts for review and approval.

C. Procurement Processing and Documentation

• Review procurement requests for completeness (approvals, budget codes, specifications, donor eligibility, and procurement method).
• Maintain complete procurement files, including at minimum: request and approvals, quotations/tenders, selection memos, PO/contract, delivery/acceptance documents, and invoices.
• Maintain organized physical and electronic filing systems to ensure traceability and audit readiness.

D. Contracting and Compliance

• Ensure procurement actions comply with SIDC procurement policies, and relevant donor rules and thresholds.
• Support internal and external audits by providing complete documentation trails and responding to audit queries in a timely manner.

E. Receiving, Assets and Inventory Coordination (as applicable)

• Coordinate with requesters/coordinators on receipt, inspection, and acceptance of goods and services.
• Ensure that asset and inventory procedures are followed, including handover forms, warranty documentation, and asset tagging when relevant.
• Follow up on supplier after-sales support, warranties, and replacement/repair processes as needed.

F. Reporting and Continuous Improvement

• Maintain a procurement tracker and provide periodic updates to the Finance Manager.
• Contribute to continuous improvement of procurement templates, processes, and compliance controls.
• Support staff orientation on procurement procedures and documentation standards when requested.

5. Expected Deliverables

• Updated procurement plan and procurement tracker.
• Completed procurement files for each purchase, fully compliant and audit ready.
• Updated vendor database.
• Regular procurement status updates highlighting progress, and risks.

6. Key Performance Indicators (KPIs)

• Percentage of procurements completed within agreed timelines.
• Percentage of procurement files complete and compliant based on internal spot checks and/or audits.
• Number of procurement-related non-compliance findings.
• Supplier performance (quality, on-time delivery, responsiveness, and after-sales support).
• Evidence of value for money (competitive sourcing, documented rationale, and cost comparisons).

7. Required Qualifications and Experience

• University degree in Business Administration, Supply Chain, Procurement, Finance, or a related field.
• Minimum 2–4 years of relevant procurement experience (NGO/humanitarian procurement preferred).
• Proven experience with tendering processes, comparative analysis, contracting, and documentation control.
• Familiarity with donor procurement rules and compliance requirements.
• Strong computer skills (MS Office, especially Excel).
• Fluency in Arabic and English; French is an advantage.

8. Core Competencies

• Integrity, transparency, and strong commitment to accountability.
• Excellent attention to detail and strong documentation discipline.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and negotiation skills.
• Analytical thinking and risk awareness (including conflict of interest and fraud prevention).
• Teamwork and a service-oriented approach.

9. Safeguarding, Ethics and Code of Conduct

The Procurement Officer is required to adhere to SIDC policies and procedures, including but not limited to anti-fraud, conflict of interest, safeguarding and protection from sexual exploitation and abuse (PSEA), confidentiality and data protection, and equal opportunity and non-discrimination.

10. Application Process

Interested candidates should submit a CV and a cover letter highlighting relevant experience. Applications should be sent to: recruitment@sidc-lebanon.org with the subject line: “Procurement Officer – SIDC”.