Finance & Administrative Officer

The Nawaya Network is an NGO based in Beirut, Lebanon that develops the income-generating opportunities of youth through entrepreneurship, employability, and economic development programs.

We are seeking a Finance & Administrative Officer to fulfill the below tasks and responsibilities:

• Prepare payment requests, process payments in accordance with internal financial procedures
• Maintain accurate and up-to-date financial records, including filing and documentation as requested by the Senior Finance Officer for each program.
• Assist in monthly financial closing and reconciliation of accounts.
• Ensure that Xero is kept up to date with all expenses, payments, revenues, and allocations by project and donor.
• Ensure complete documentation of all Finance Unit records; follow up on missing documents, support monthly internal audit reviews, and implement corrective actions based on audit recommendations.
• Maintain and regularly update Budget Monitoring & Tracking Sheets (BMTS) for each program in close coordination with program managers, coordinators, and senior officers.
• Ensure compliance with donor regulations, internal financial policies, and audit requirements.
• Flag budget variances, overspending risks, or under-utilization to the Senior Finance Officer for review and guidance.
• Manage administrative files, contracts, and documentation (staff, consultants, suppliers)
• Support procurement processes in coordination with finance and program teams, including purchase requests, supplier payments, and contract filing.
• Follow up on service agreements, insurance policies, leases, and office-related contracts.
• Support logistics and general office administration as needed.
• Liaise with program teams to ensure timely submission of financial and administrative documentation.
• Coordinate with external service providers, banks, and suppliers as required.
• Provide administrative and financial support to management as requested.
• Ensure segregation of duties and respect of internal control procedures.
• Ensure daily compliance with Lebanese financial regulations, donor agreements, and NGO financial standards.
• Ensure proper archiving of financial and administrative documents.

Education:

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

Experience:

• Minimum 2 years of experience in a similar role, preferably within NGOs or international organizations.
• Knowledge of basic accounting principles and financial reporting.
• Experience working with donor-funded projects is an asset.

Competencies & Skills:

• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to handle confidential information with integrity.
• Good communication and coordination skills.
• Proficiency in Microsoft Excel and accounting software.
• Ability to work independently and as part of a team.