Logistics Procurement Assistant - Upon Donor Approval

Tankamel Sawa is a Lebanese non-governmental humanitarian organization, politically independent and undenominational.

We aim and act to support communities and individuals who find themselves in situations of difficulty and need, mobilizing resources in the best way in order to ensure efficient and sustainable solutions.

The Logistics and Procurement Assistant will be responsible for ensuring the availability and suitability of all needed items and equipment, in what concerns both the Office needs and the Program needs. He is responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality. Also, he/she will take over the IT monitoring and the maintenance of the computer systems and networks.

Procurement and Logistics:

• Respond to logistic requests related to supplies, materials and other items for project beneficiaries and activities;
• Raise purchase orders;
• Responsible and updating the inventory list;
• Responsible for the delivery of items;
• Responsible for petty cash payments in coordination with the Finance department.
• Implement Tankamel Sawa procurement/logistics policies and templates to all purchases;
• Ensure log book for cars and fuel compiled and signed each month;
• Ensure that all items procured meet appropriate quality standards
•  Research potential vendors by reviewing prices, quality and services;
• Support in comparing and evaluating offers from suppliers;
• Ensure that all the purchase orders and purchase requests are filled accurately and signed by the designated persons before proceeding with any purchase;
• Maintain updated records of purchased products, delivery information and invoices;
• Prepare reports on purchases, including cost analyses;

IT:

• Responsible for the IT within Tankamel Sawa premises.
• Ensure data protection and security on all files and electronic devices;
• Ensure up-to-date and well-functioning of all used IT supplies and softwares.

Qualifications:
Education and Certifications:
- Bachelor in Logistics, Administration or related discipline.

Languages:
- Very good English and Arabic

Experience:
- 3 years of related working experience.
- Previous experience in working with NGOs is preferable.

Competencies:
- Must be adept in use of MS Office applications