Project Coordinator Assistant - Emergency Intervention - Beirut & Mount Lebanon

Accountabilities

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analyzing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.
• Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows
• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.
• Ensures the continuity of relations with local actors and keeps updated the list of contacts.
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
• Translate documents and act as an interpreter when needed

MSF Section/Context Specific Accountabilities

• Monitor key issues (such as security and risks), report them to the Project Coordinator, and help analyze the situation to support better decision making.
• Keep records of field contacts and correspondence  (partners, actors and stakeholders) updated to ensure information is accurate and easily accessible.
• Support the Project Coordinator in drafting communications with authorities and partners to ensure clear and smooth communication.
• Assist in organizing internal and external communication sessions and events about MSF to improve awareness and public engagement.
• Maintain regular contact with local stakeholders and keep the contact list up to date.
• Arrange advocacy meetings and appointments with local authorities and partners for the Project Coordinator to maintain strong relationships.
• Carry out administrative tasks and provide briefings to new staff on the project context to help them integrate smoothly.
• Attend meetings, accurately record discussions, and prepare and distribute minutes in a timely manner.
• Translate documents and provide interpretation when needed.

Requirements

Education

Desirable, university degree.

Experience

Desirable two years previous  experience in  similar jobs in the field of humanitarian aid with MSF or other NGOs

Languages                      

Mission working language and local language(s) essential.

Knowledge

Essential computer literacy (word, excel)

Competencies

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management