Administrative Intern _ Coordination

DESCRIPTION OF THE POSITION

The administrative intern will be going through a learning experience and mentoring to be introduced to the administration department at Solidarites International operating in Lebanon.

The Intern will support the Administration Department in daily operational and organizational tasks, including but not limited to:

• Assist in archiving and organizing physical and digital files
• Maintain and update personnel files, ensuring documentation is complete and properly filed
• Support the management of attendance records and timesheets
• Perform filing, scanning, and document classification
• Ensure proper labeling and systematic storage of documents for easy retrieval
• Support in tracking staff documents and follow-up on missing paperwork

• Issue vouchers and finalize the archiving process (digital and physical) of the finance department.
• Maintain and update employee records, including personal information, employment history, and training records, in compliance with data protection regulations and ensure the HR files at base level are complete.
• Support the onboarding process for new employees, including preparing new hire paperwork, conducting orientation sessions, and ensuring a smooth transition into the organization.
• Ensure confidentiality of all HR and Finance information.
• Assist the team with any additional administrative tasks as required

Reporting/Communication

ORG CHART POSITION (reporting and functional relationships)

Line manager: Administrative Officer

Functional Manager: Administrative Coordinator

PROFILE NEEDED

Studies: Bachelor’s degree in finance/accounting/HR is highly desirable

Experience: No experience is needed

Language: English

IT: Good computer/Excel skills

Qualifications: Ability to organize and prioritize workload independently, using initiative when appropriate, detail oriented, and fast learner.

SI WILL OFFER YOU

A salaried post: 250 USD as a monthly allowance.

We actively encourage women to seize opportunities, break barriers, and excel in their careers. Join our team, where your skills, ideas, and contributions will be valued and nurtured, fostering a culture of inclusivity and empowerment.