Administrative Officer

MOSAIC MENA is seeking a motivated and detail-oriented Administrative Officer to support the implementation of its emergency response in Lebanon.

The position will play a key role in ensuring smooth administrative coordination, organized documentation, and timely operational support across MOSAIC’s emergency services. 

Position Details:

Position Title: Administrative Officer
Location: Lebanon
Contract Type: Contractual Position
Duration: 6 months

Main Responsibilities::

The Administrative Officer will be responsible for:

• Preparing, organizing, and maintaining project documentation and administrative records.
• Supporting the services team with data entry and record management. 
• Coordinating filing, printing, and archiving of forms and project documentation.
• Supporting administrative follow-up for the emergency helpline and safe shelters.
• Assisting with reporting requirements and documentation preparation for donors and internal purposes.
• Supporting procurement and logistics processes through documentation preparation, request tracking, and coordination.
• Ensuring compliance with donor requirements and MOSAIC internal policies and procedures.
• Coordinating closely with programme, finance, and operations teams to ensure timely implementation of activities.

Requirements:

• Strong organizational and administrative skills.
• Attention to detail and ability to manage confidential information professionally.
• General knowledge on vulnerable communities, SOGIE, GBV, PSEAH, and humanitarian principles. 
• Good communication and coordination skills.
• Experience in administrative support, NGO operations, humanitarian response, or project coordination is considered an asset.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Good computer and documentation skills, including Microsoft Office and data entry.

Arabic and English required