Log Officer (Saida)

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

DESCRIPTION OF THE POSITION (According to JD)

General objective: Oversee vehicle fleet, facilities, stores and stock management in the base

The main challenges: Security context in South of Lebanon

Priorities for the 2/3 first months: implement new warehouse in accordance to SI standards

Responsibilities and main activities:

Fleet management and maintenance

• Supervise the schedule and execution of maintenance and repair work on vehicles in the base

• Verify that the proposed rental vehicles comply with Solidarités International regulations

• Organize the schedule of vehicle movements in collaboration with the logistics supervisor

• Check that vehicle log books are in place and are used correctly

• Check regularly if the administrative documents for all vehicles are available, filed and monitored

• Monitor the proper operation of all security and communication equipment in the vehicles

• Report all accidents to the line manager

• Update the fuel and fleet follow-up tools

Maintenance of buildings, storage spaces and stored items

• Monitor the storage, office and guesthouse facilities and infrastructure both from inside and outside: locate damages and propose the necessary repairs

• Introduce pest control and supervise cleaning and regular disinfection of storage spaces

• Ensure adequate ventilation of the spaces

• Monitor the quality of products at the time of receipt and storage.Pay special attention to expiration dates

Management of storage and stock

• Make provisions for receiving and dispatching materials to and from the warehouse

• Supervise the team of daily workers charged with storage activities

• Draft or complete dispatch and receipt documents in compliance with Solidarités International standards

• Monitor incoming and outgoing stock. Update stock cards, stock reports on hard and soft copies and in LINK software

• Maintain updated inventory lists for all facilities

• Participate in monthly stored goods and equipment inventories and reconciliation with what should be in stock

Support his/her line manager in implementing purchasing procedures

• Receive and process requests for quotes and PLs after verification and approval by his/her line manager

• implement purchases while respecting the rules and approval procedures established by donors and Solidarités International

• provide administrative support in archiving purchasing files in hard and soft copy.

Human resources

• Line-manage the driver team in the base

• Participate in the hiring and evaluation process for drivers

•  Ensure the continuous general training of drivers and regularly test their knowledge

• Make the team of drivers accountable for complying with Solidarités International’s procedures and security regulations

Reporting/Capitalization

• Fleet and fuel follow up

• Stock and inventory reports

ORG CHART POSITION (reporting and functional relationships):

Line manager: Logistics Supervisor

Line Report(s) Drivers (5)

Functional Manager:  

Functional Report(s):

PROFILE NEEDED:

Studies : Diploma or bachelor’s degree in Logistics, Supply Chain Management, Business

Administration, or at least 1 year of relevant experience.

Experience : Minimum 2 years of experience in humanitarian logistics, including procurement, fleet, stock, management at an operational level

Language : working level of English

IT : good knowledge of Microsoft Word, Excel and Outlook Tools. Purchasing and

warehousing software advantage

Qualification : Good communication and coordination skills with internal teams, drivers,

suppliers, and contractors

SI WILL OFFER YOU (to be filled by HR)

A salaried post :  1,325 USD as basic salary

Vacation : 1.75 paid leave per month

Social and medical cover

We actively encourage women to seize opportunities, break barriers, and excel in their careers. Join our team, where your skills, ideas, and contributions will be valued and nurtured, fostering a culture of inclusivity and empowerment.