WAREHOUSE AND TRANSPORT OFFICER

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

DESCRIPTION OF THE POSITION (According to JD)

General objective: The Warehouse and transport officer manages the receipt, storage, safe-keeping and delivery of food, goods, tools and equipment used by Solidarités International. He/she is responsible for monitoring transportation of cargo to and from the warehouse. He/she is responsible for supervising the drivers and organize transportation of staff with Solidarites International’s own vehicle fleet.

He/she is responsible for filing and archiving logistics documents linked to fleet, facilities and stock management.

The main challenges: Security context in South of Lebanon

Priorities for the 2/3 first months: implement new warehouse in accordance to SI standards

Responsibilities and main activities:

Management of storage and stock

• Receive and dispatch deliveries from the warehouse
• Update stock cards, stock reports on hard and soft copies and in LINK software
• Update the stock levels in real time in LINK software
• Supervise the team of daily workers charged with storage activities
• Draft or complete dispatch and receipt documents in compliance with Solidarités International standards
• Maintain updated inventory lists for all facilities
• Carry out regular inventories and reconciliation of stock
• Monitor the quality of stored products at the time of receipt and storage, with special attention to expiration dates
• Archive stock management documents in line with Solidarites International standards

Facilitate truck movements to distributions

• Communicate with transporters on receiving and dispatching materials to and from the warehouse
• Communicate with transporters on delivery locations and convoys
• Supervise the team of daily workers charged with loading and offloading activities

Maintenance of buildings, facilities and storage spaces

• Monitor the warehouse, office and guesthouse facilities and infrastructure: locate damages and propose the necessary repairs
• Introduce pest control and supervise cleaning and regular disinfection of warehouse
• Ensure adequate ventilation of the storage areas

Fleet management and maintenance

• Organize the schedule of vehicle movements in collaboration with the logistics supervisor
• Supervise the schedule and execution of maintenance and repair work on vehicles in the base
• Check that vehicle log books are in place and are used correctly
• Check regularly if the administrative documents for all vehicles are available, filed and monitored
• Monitor the proper operation of all security and communication equipment in the vehicles
• Report all accidents to the line manager
• Update the fuel and fleet follow-up tools Excel tools

Human resources

• Line-manage the driver team in the base
• Participate in the hiring and evaluation process for drivers
• Ensure the continuous general training of drivers and regularly test their knowledge
• Make the team of drivers accountable for complying with Solidarités International’s procedures and security regulations

Reporting/Capitalization

• Fleet and fuel follow up report
• Stock and inventory reports
• LINK Stock report

ORG CHART POSITION (reporting and functional relationships)

Line manager: Logistics Supervisor

Line Report(s) Drivers (5)

Functional Manager:  

Functional Report(s):

Working conditions:

The position is expected to work on site, in Saida. Normal working hours are 08:00-16:30 However, working hours may vary based on delivery schedules. The post-holder may be required to be present at the warehouse early morning before standard working hours or during the weekend.

PROFILE NEEDED

Studies : Diploma or bachelor’s degree in Logistics, Supply Chain Management, Business

Administration, or at least 1 year of relevant experience.

Experience : Minimum 2 years of experience in humanitarian logistics, including procurement, fleet, stock, management at an operational level

Language : working level of English

IT : good knowledge of Microsoft Word, Excel and Outlook Tools. Purchasing and

warehousing software advantage

Qualification : Good communication and coordination skills with internal teams, drivers,

suppliers, and contractors.

SI WILL OFFER YOU (to be filled by HR)

A salaried post :  1,325 USD as basic salary

Vacation : 1.75 paid leave per month

Social and medical cover
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