Procurement Grants Officer

TITLE Procurement Grants Officer REPORTS TO CS Manager DEPARTMENT Corporate Services and Grants LOCATION Beirut, Lebanon CONTRACT TYPE Fixed term contract  Works Directly with With the Grants Manager, PDT Coordinator, Community Grants Officer, Community Liaison Officers Supervising None START DATE Nov 10, 2017   ARK Group DMCC   ARK Group DMCC is a stabilisation, development and conflict transformation consultancy that provides research-informed analysis and policy recommendations, as well as evidence-based interventions, in conflict-affected areas from the Palestinian camps of Lebanon and Yemen to Iraq and Syria on behalf of public and private sector clients.  Working with and through local communities, we seek to understand and then mitigate the negative effects of conflict and instability to enhance community safety and promote human security, development and economic opportunity.   We have a highly dynamic, capable, multinational team with offices in Dubai, Turkey, Lebanon, Jordan, London and Washington DC.   Background   ARK has launched a multi-year project aimed at empowering youth and improving living conditions for communities inside Palestinian camps and gatherings in Lebanon. The Palestinian Youth Project (PYP) will work with and through youth to promote their economic and social participation, bolster their role in local governance, and enhance their ability to prevent and mediate conflict.   Tasks & Responsibilities   POSITION OBJECTIVE The Procurement Grants Officer will provide procurement support, primarily for in-kind grants as assigned to him/her, in Beirut and in field locations in Lebanon in the North, South, and Beqaa regions covering all camps and gatherings in Lebanon. Responsibilities of the Procurement Grants Officer will include but are not limited to: DUTIES Support the grants team in the overall procurement process and provide assistant where required Manage and procure in-kind support for grants, in response to requests from the Grants Manager, Officers, Programme Manager or CS Manager Determine the most reasonable, fair and expeditious procurement option for each item procured, in compliance with ARK and UKAID policies and procedures. Work directly with local, regional or international vendors and service providers to obtain quotations and/or initiate procurements of requested goods and services Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file Maintain the project’s goods management tracking system and ensure that all required documentation is maintained in procurement files Visit selected warehouses if necessary to consolidate shipments and/or repackage purchased commodities Ensure that payment requests are prepared and issued on time and without any delays per ARK rules and regulations. Where required, assist the Corporate Service Manager and/or Programme Manager in preparing waiver requests or other procurement related approval documentation Provide procurement status reports and inventory summaries as requested by project staff Travel as required to inspect and/or receive delivery of equipment at grantee sites Perform any other tasks requested by supervisor     REQUIREMENTS: Experience Required: Education: Bachelor’s degree Required skills Experience and/or good understanding of procurement procedures of donor organizations, preferably UKAid At least three years of relevant work experience with procurement, goods management tracking systems Strong organizational, management and administrative skills, including verbal and written communications in Arabic and proficiency in English Working proficiency in basic office computer applications including MS Word and Excel required Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the public.    If interested, kindly send your CV and Cover Letter to hr@arkgroupdmcc.com, clearly stating the vacancy title in the subject line “Procurement Grants Officer”. Only shortlisted candidates will be contacted