Finance Assistant

Responsibilities The Finance Assistant is responsible for monitoring office financial activities; approving and reconciling office finances while ensuring compliance within legal and organizational guidelines.  S/he will ensure applying sound principles of accounting control procedures and recording all financial information and data. S/he will appropriately prepare financial reports through compiling information and preparing balance statements and budgets.    Accounting Responsible for  electronic data-entry of all Bank and Cash vouchers Act as a liaison with support department for any issue related to payments Ensuring that authorized signatories sign on the vouchers. Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document all project transactions and resolve accounting discrepancies. Maintain and coordinate the implementation of standardized accounting control policies and procedures. Support and monitor programme staff responsible for budget lines accounts so as to enable them to carry out their roles effectively. Conduct regular site visits to all local partners and carry out audits where necessary and when requested by the FM. Manage and ensure timely and due payments for local staff payroll. Perform monthly cash reconciliations (Cash and Bank) to ensure accuracy in cash management system. Assist the internal and external Auditors to perform initial financial department audits to ensure accuracy. Assist the FM with analyzing financial statements on a monthly basis and report on variances. Assist with tasks of Tyr Office when requested by FM Assist with preparing Governmental Requirements (tax declarations and reporting, NSSF declarations and settlements, and VAT reimbursement). Assist in documentation and monitoring of internal controls. Perform total balance reconciliation on monthly basis    Financial Reporting Ensure relevant, timely and accurate financial reports. Manage the finance activities and assists FM to meet the financial reporting deadlines. Support the external auditor to ensure timely audit report statements.  Prepare cash flow forecasts and expenditure projections to each project.   Filing Responsible to file properly all financial documentation according to guidelines. Should upload all electronic filing on the specified folder on SharePoint. Responsible to maintain physical and electronic Finance data filing and backup Upload Finance data on SharePoint.   Perform other duties as assigned by Line Manager   Functional prerequisite: Relevant education, education preferably at post graduate level in Finance and accounting or other relevant field. 2 to 3 years professional experience in Accounting and Finance Good experience in accounting systems and software. Good understanding of the Lebanese Accounting procedures. Knowledge of Income Tax and NSSF procedures. Knowledge of Microsoft operating systems and software. Good communications skills. Experience from capacity building, follow-up and training of partners and staff, including local NGOs Ability to work independently, and in a dynamic team. Good analytic and innovative skills. Excellent interpersonal skills and ability to work in a multi-cultural setting. Ability to work under pressure and adapt to diverse and complex work culture environments is necessary Good coordination skills. Managerial skills are an advantage. Good English and Arabic language skills, both written and verbally.  French is an advantage.