Hr Officer

Action Against Hunger, an International NGO operating in Lebanon since 2006, is looking for an HR Officer. Action Against Hunger offers a respectful and motivating working environment, trainings and promotion opportunities and is committed to core humanitarian values. Please visit : http://www.actioncontrelafaim.org/en for more information on the organization. Action Against Hunger is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people. Action Against Hunger never asks applicants to pay anything during the recruitment process. It is entirely free. GENERAL RESPONSIBILITIES To support the mission in implementing the current HR policies and package. To ensure proper compensation and benefits' administration, contracts management, staff development and training, employment policies, personnel record-keeping, workers compensation and medical benefits systems. The HR Officer will report directly to the HR Manager in order to ensure sufficient follow up, however the overall HR management of the mission remains the responsibility of the HR Coordinator. KNOWLEDGE, SKILLS, EXPERIENCE AND CAPABILITIES Ability to communicate and perform within an international and multicultural team Communicate effectively, verbally and in writing, to a diverse audience Plan, organize and prioritize work Assign and supervise the work of others Demonstrate the highest level of ethical behaviour Remain flexible in order to adapt to changes in work environment Study and apply new information, and take initiative Excellent time-management, problem-prevention and problem-solving skills Work accurately with close attention to detail Maintain confidentiality of sensitive information Possess a work ethic that includes neatness, punctuality and accuracy Excellent interpersonal skills to facilitate interaction with the workforce At least 2- years of professional experience across all HR disciplines, including employment Benefits, compensation, employee relations, training and development, workers’ compensation and conflict resolution Experience working with a diverse workforce Demonstrate a good level of training skills Basic computer skills, including e-mail, word processing and spreadsheets Advanced skills on Excel DETAILED OBJECTIVES AND TASKS Objective 1 - Staff Management - Implementation of HR policies and Administration Implement the national staff regulations and related policies and propose changes when necessary, in order to continue complying with labor laws. Any adjustment of existing HR policies will require prior discussion with the HRCo and his validation. Apply and make sure that Action Against Hunger texts and the charter are applied Assure that the Staff regulations as well as the Labor Laws of Lebanon are being followed at bases and mission levels.  Arise to HR Manager situations Follow-up on the attendance requests, record the data and prepare a report for the base working days per month Ensures HR administration is accurately maintained as per Action Against Hunger  and local regulations Ensuring the proper filing and completion of personnel files are maintained for all locally hired staff. Prepares and monitors the details of all local labor contracts. Ensures all staff has valid employment contracts and updated job descriptions. Follow up on annual leave planning and execution of the bases Ensure each staff in the mission has a valid ID card Support the HR Manager to Cross Check individual staff files; Carry out personnel files’ audits periodically Responsible for collecting monthly timesheets for expatriates Objective 2 – Pay and Benefits: Implementation of Policies and Payroll Management Responsible on sending attendance report for the HR Manager to prepare the payroll Providing the personal data and bank details for the HR Manager to include in the HR Payroll database. Follow and revise attendance sheet, and provide it to HR Manager      Objective 3: Support the Recruitment for Zahle Base After receiving the shortlist from HR manager, record the applicants’ data in the Recruitment Follow-up Arrange and organize the test sessions and interviews  Welcome applicants, take copy of their IDs and monitor the test sessions to avoid scheming. Report HR Manager any difficulties encountered Organize and ensure follow-up of the recruitment process Prepare the contracts renewals and ensure timely renewals received by all staff Prepare the welcoming documents for new employees   Objective 4 – Onboarding and Exit: Managing all the steps Support the HR Manager in organizing the induction process for new staff (including briefings) Create the new employee’s file Prepare the NSSF and MoF registration of new employees and deregistration of departure employees Sending email to Insurance to Register and deregister employee Prepare the Exit Documents for departure employees Objective 5 – Overall HR tasks Assist in training the staff in the use of HR tools and policies (including the Code of Conduct) Keeping track of all benefits to ensure the systems and providers are working in compliance with HR procedures/contracts Inform the HR Manager by the phone recharges needs of the base, and distribute the recharges Scanning employees’ files Objective 6 – Overall Management of the Base and Reporting Ensure Internal Communication on Regulations Rule Ensure Internal Communication on New employee Ensure that Action Against Hunger policies and procedures are monitored and maintained. Follow the HR calendar (monthly and annually)           Objective 7: Security Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols. Communicate to the security managers of the working location any security related information or noncompliance with the security plan Objective 8: Support humanitarian activities of Action Against Hunger Support the emergency interventions of the organization as per the employee’s abilities. Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities. Promote Gender Balance in teams when recruiting