Health Program Assistant - Beirut/ Mount Lebanon (REPOST)

ESSENTIAL DUTIES AND RESPONSBILITIES:

The Program Assistant (PA) will follow up on all administrative, financial and clerical services for program implementation. The PA will also ensure proper documents are collected and payments are in place.

Place in the Organization The incumbent of this post is responsible to the Area Manager in the assigned Area. Functions and responsibilities Provide administrative and financial support to ensure that department operations are maintained in an effective, up to date and accurate manner Receive and review all backup documents from the supported clinics in coordination with the health officers Prepare all check requests and payments according to the documents received Prepare PHCC monthly cost estimations to be submitted to the finance department ahead of each month Follow up on all payment requests in accordance with available budget lines Coordinate with field staff to collect clinic documents for contracts preparation Liaise with HR department and PHC billing department to prepare Service agreement contracts and PHC contracts Close coordination with finance department to ensure all contracts and payment requirements on track Follow up on all administrative issues in the respective office Coordinate with logistics department on supply chain purchases Assist program team in preparation of trainings Conduct field visits to follow up on payments as needed Perform regular scanning, copying and filing of backup and office documents. Support field team as needed Perform other tasks as requested by line manager

Minimum Qualifications Academic and professional A degree in Administration, Business, relevant field of study, or equivalent experience Proficient in Microsoft programs especially Excel, Word and Power Point English and Arabic typing skills Experience Experience in administrative or operational support functions with an international organization in Lebanon or with the private sector

Language Good command of written and spoken Arabic and working knowledge of English

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps. International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status. Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps.

As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.