Full Time Administrative Assistant

Title: Full Time Administrative Assistant  Job Family: Department of Administration and Finance Division: Local | Beirut – Lebanon Reporting Line: Head of Administration and Finance Dept. - Programs Administrative Director Employment Basis: Full Time Basis Location: Legal Agenda Beirut Office – National Visits might be required Job Duration: 3 months’ probation / 7 months Contract renewable based on the availability of funds Responsibilities:  The Administrative Assistant duties include all secretarial functions and the following:   1-      Receive and transfer phone calls and mail 2-      Meet and greet people and guests 3-      Participate in the staff meetings and take Minutes 4-      Order stationary  5-      Check LA official email and forward it to the concerned team members 6-      Organize the schedule of the meeting rooms 7-      Handle the soft copy and the hard copy of the archive (scan rulings, draft laws and other documents as requested) 8-      Assist in logistical preparations of LA events 9-      Handle logistic issues during LA events 10-  Keep LA contact list up to date in coordination with LA team 11-  Keep LA distribution list up to date in coordination with LA trial observer 12-  Supervise the work of the cleaning services provider 13-  Supervise the work of the office assistant (this includes ensuring the distribution of LA magazine issues, and purchasing of office supplies). 14-  Type documents upon request and document audio interviews   Working hours: 09.00 AM – 06.00 PM, in some cases the Administrative Assistant will be required to stay additional hours during events, additional hours will be compensated in the form of free hours. Education: Business administration or relevant work experience. Salary: 800 USD + NSSF Interested candidates should send their CVs to resume@legal-agenda.com ONLY shortlisted candidates will be contacted;