Administrative Assistant

Position Summary: The Administrative Assistant is responsible for overall operational support. S/he will be required to work in the main office located in Hazmieh. The Administrative Assistant works in cooperation with the office staff, interns and consultants to facilitate the administrative and logistics process. S/he will report to the Finance and Administrative Manager and assist with managing the office inventory, consumables, logistics, and related tasks.  Functions / Key Results Expected Engage in meetings with Office Staff to assist in planning activities and taking minutes Serve as point of contact on the overall office management, administrative and operations issues Collect office bills for regular office expenditures and submit them for approval to the Finance and Administrative Manager Maintain proper and confidential filing of program related documents, office asset register and project equipment inventory list In coordination with Database-IT Officer, perform a quarterly count of the office equipment and update inventory list accordingly Support the preparation of logistics related to donor and Area Ofice/HQ visits, conferences, workshops, seminars, meetings etc. Maintain office functionality by ensuring that all office equipment is in good and operable condition and that adequate quantities of office stationery and supplies are maintained Provide support in the daily management of  drivers, guards and cleaning staff Support logistics needs of the program, including travel itineraries, visas, and transportation of program staff, beneficiaries, and visitors, in coordination with the Procurement Officer Provide general support to volunteers Other duties as assigned by the Finance & Administration Manager   Qualifications Bachelor’s degree from an accredited university in a relevant subject 3 years of experience working at international/local NGO, public or private organization in a similar role Experience in development projects Ability to work simultaneously on multiple tasks in a fast-paced working environment Very organized with attention to detail and follow-up Ability to maintain strict confidentiality Working proficiency of English and Arabic is essential, and French desirable Good computer skills with a in-depth knowledge of Microsoft Office and other relevant administrative software Proven ability to be an effective member of a team