Operations Assistant (Selection Missions)

Under the overall supervision of the Head of Office and direct supervision of the Operations Officer, and in close coordination with the Focal Point Reintegration and Selection Missions, the incumbent will perform the following functions   Support the Focal Point for Resettlement Selection missions with the organization of selection missions to ensure services are provided and logistical need are met and delivered as requested.   Assist the selection missions and the delegations on daily basis and attend to any ad hoc request, need, or situation. Assist the daily running of selection missions; ensure refugees are directed to their interviews, communicate with the interpreters, child minder and hotel, and coordinate with the UNHCR assistant on any no shows or other unexpected situations regarding refugees. Communicate with and inform the Focal Point for Selection missions and the Operations Officer, of any issues or unforeseen circumstances that may arise. Contact refugees residing in the greater Beirut area to inform them of their interview appointments and arrange for transportation to the interview venue if and when needed. Communicate with the on-call escorts from the field and see to the timely arrival to and departure from the interview location. Assist with the preparation of all PRs relating to selection missions and assist in the coordination with Procurement department on the logistical arrangements. Prepare daily reports of each selection mission, as well as end-of-mission reports, and other (statistical) reports related to each mission. Assist in maintaining the database and archive for selection missions and other administrative tasks. Provide general support to the operations department. Perform any other duties as may be assigned.