Project Coordinator

Job description   Job title Project Coordinator   Country Lebanon Duty station Beirut, Mount Lebanon Job purpose In the framework of the above-mentioned project, the position is aimed at ensuring the proper and effective implementation of all activities planned to achieve the intervention objectives and expected results, including all related administrative and financial aspects, as well as at providing technical support to the Mission strategy and programme. Work plan schedule 9 months with possibility to extend according programme development, funding availability, and needs and priorities of the Mission. Starting date September 1st, 2017 Ending date May 31st, 2018 Reports to Programme Coordinator, with technical supervision performed by the Protection Coordinator and Shelter Advisor Key objectives and duties The Project Coordinator is expected to ensure a correct management and implementation of the project. He/she use a participatory approach to identify needs, design, implement and facilitate activities which strengthen community support systems. Overall responsibilities Managing the project in line with the project document. Preparing, managing and regularly updating the project activities work plan and related financial plan, ensuring timely and quality implementation in compliance with the defined project strategy as well as INTERSOS and donor guidelines. Coordinating with logistic, administration and finance units to procure all equipment, supplies, materials and services required to implement the project activities, ensuring cost efficiency and accountability in compliance with INTERSOS and donor regulations and procedures. Undertaking field visits to provide technical guidance and supervision as well as to regularly monitoring the progress of activities. Ensuring the integration of activities with other INTERSOS projects, as well as coordinating with other actors intervening in the same area. Preparing periodic project narrative and financial reports as well as other ad hoc reports, according to INTERSOS and donor requirements. Contributing to elaborate trends and situation analysis. Supporting the development of the Mission strategy and programme. Representing INTERSOS in relevant thematic working groups as well as other coordination and meetings, as needed. Coaching of and assisting INTERSOS’ local partners. Accomplishing any other assignments given by the Programme Coordinator and Protection Coordinator. Responsible of budget management and follow up. Specific responsibilities related to the project implementation Elaborating, in coordination with the Programme Coordinator, the Shelter Manager, and the Protection Manager a detailed activities planning accordingly to the needs assessed and to the specific outputs of the project. Organizing, coordinating and monitor the assistance to beneficiaries in the areas of the project implementation. Supervise shelter rehabilitation and alternative shelter support with the contribution of the Shelter Field Coordinator. Supervise case management activity. Monitoring regularly the project in all the areas covered by the project and ensuring his correct implementation. Reporting to the Field staff any problems or needs identified during the monitoring of the project. Supervise the mobile team (planning, activities implementation and follow up) interventions and ensure the respect of INTERSOS-LHF procedures. Prepare documents to procurement, in cooperation with logistic team and ensure procedures compliance Guarantee support to project staff from a technical and managerial point of view in order to implementation activities as per working plan, maintaining high qualitative standard.  Collaborate with any other stakeholders present in the region in order to strengthen networking and advocacy on specific topics. Ensure that project staff abides by INTERSOS CP, PSEA and Communication policies and any other internal rules. Ensure that project staff implements data protection protocols when collecting, storing and sharing beneficiary’s personal information Collaborate with the protection coordinator to: -       analyze protection trends on the base of information provided by internal and external sources such; -       elaborate monthly and ad hoc reports, including protection trends/gaps and challenges, on the base of protection analysis activity; -       contribute to develop Protection Advocacy  documents and campaigns; Working relationships Establishing and maintaining collaborative relations with representatives from donors, local municipalities, schools, partners, workers, beneficiaries, and other stakeholders. Contributing to the maintenance of an up-to-date service mapping of the service providers operating in the area and take proactive steps to remain informed about the available services. Human resources In coordination with the Human Resources Unit, carrying out recruitment procedures for the national staff and consultants. Training, coordinating and supervising the national staff and evaluating their performance. Reporting Provide the required reports to the donor and to INTERSOS Any change to the proposed activities should be discussed with the INTERSOS Office. A high degree of flexibility on the part of all staff is expected in order to respond to the ever-evolving situation. This job description might change based on the situation in the field. He/she can be asked required to perform other related duties as identified by his supervisor. Other objectives and duties As requested by the Head of Mission and/or Programme Coordinator, for the effective implementation of the project.   Education: University Degree in Social Work, Gender Studies, Law or related fields   Competencies:  (Knowledge, Skills & Abilities)   Professional Competencies:   -       Minimum 2  years of project coordination and management work experience; -       Minimum 2 years of NGO experience in developing countries; -       Minimum 2 years of experience in Protection programs; -       Deep knowledge of GBV issues and experience in implementing ad hoc GBV curriculum (ex. Hala’s Book,  Arab Women Speak Out, My safety My Wellbeing); -       Experience in conducting trainings on Protection issues and on how to conduct awareness sessions and FGSs; -       Previous line management experience; -       Experience of working in a multicultural team environment; -       Experience of working in insecure environments and adhering to security measures; -       Proficient in MS Office (i.e., Word, Excel, outlook etc.) -       Understanding and commitment to GBV, Child Protection and Protection principles -       Strong organizational, interpersonal and communication skills; -       Good analytical and reporting skills in English. -       Good Knowledge of English; -       Driving License valid from more than 1 year   Behavioural competencies: -                     Leadership and managerial skills -                     High level of communications and negotiation skills -                     High level of flexibility & adaptability -                     Cultural awareness. -                     Analytical thinking and ability to evaluate   Languages: -                     Fluency in written and spoken Arabic and English