National Finance Officer

Organizational affiliation The Finance officer (FO) is part of the field department of the Kvinna till Kvinna Foundation (KTK), based at the office in Badaro, Beirut. The FO will carry out her work in Lebanon and in the region, through regular communication with finance and administrative staff at Lebanon office, partner organisations and other relevant stakeholders. Purpose of the role The position is responsible for applying accounting procedures to program structures, cycles, and the need in respect of Kvinna till Kvinna. All KTK employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. Main tasks & Responsibilities Financial Managment  Compile and manage office budget. Verify that vouchers and supporting documents meet ktk standards before payment. Ensure timely payment of staff salaries, contractors, suppliers and other expenditures; in accordance with KTK’s financial procedures and contract policies. Daily bookkeeping, utilizing the KTK  X-ledger  accounting system Prepare bank accounts and cashbox reconciliations. Ensure sufficient cash in the bank and in the cash boxes. Prepare monthly financial reports and send all relevant documents to country office Assist in the month-end accounting closing process, ensuring the accuracy and completeness of the ledger and all supporting documentation Collaborate closely with Regional Finance Manager at Amman office and the controller at head office. Ensure filing of all financial documents according to KTK standards Ensure that adequate financial management routines and systems are in place and that KTK’s accounting practices and standards are adhered to; as well as that the requirements from donors, auditors and authorities are fulfilled, especially in relation to purchasing, authentication and payment procedures Ensure internal control system is functional, to ensure that anti-corruption policy is implemented internally and externally. Conduct spot checks of partner organizations in accordance with monitoring plans Identify challenges and solutions identified associated to Lebanon office financial management. Support project staff in financial matters Supervise, train and develop financial staff Participate in field budgets preparation. Ensure timely submission of monthly, and annual financial reports. Grant Management Quality assure budgets from partners and ensure these comply with the Programme handbook requirements; Quality assure the financial reports from partners and ensure compliance with the grant agreement and the guiding documents of KTK Receive and assess audited financial statements including management letter from partners and ensure compliance with the guiding documents of KTK; Follow up on issues raised by auditors in the management letter from partners to ensure resolution; Ensure disbursement confirmation, financial reports, completed assessment tools and audited financial statements are managed per the requirements of KTK; Enhance the financial management and administration capacity of partner organizations; Provide guidance to the programme staff on donor regulations and follow up that the donor requirements are met. Audit Management Procure audit services in accordance with procurement policy and procedures; Manage the audit assignment; Submit reports in respect of management and statutory audits; Submit and archive audited financial statements as per the required deadlines. Administration Ensure up to date registration of KTK in the country; Ensure that KTK assets registered, renewed and insured according to KTK policies and national regulations; Ensure operation of procurement system according to policy guidelines; Ensure proper financial and administrative preparations and follow up of KTK workshops; Ensure safety, custody and maintenance of office, computer & accessories, furniture and equipment; Ensure proper function of archive and documentation system; Ensure proper functioning of information and communication technology. Human Resource Management Support Ensure up to date human resource records are maintained, including employment contracts,  leave, and staff personal records, and archived in a secure matter; Ensure proper payroll administration and accounting, including prepare and submit monthly staff payroll; Ensure national staff benefits are managed according to the guidelines of KTK e.g. medical, staff insurance, pension, social security, travel insurance among others. Prepare travel advances and proper follow up; To perform all other tasks in relation to the operations as delegated by Head of Office Beirut. Education and qualifications Bachelor’s degree in business related field (Commerce, Accounting, Finance, Management) or other relevant field; Minimum of 5 years of practical and educational experience as a Finance Officer mainly accounting, Human resource & office administration; Minimum of 2 years of experience in a international, multicultural non-government organisation and handling donor fund. Professional knowledge of auditing Kknowledge of accounting and book keeping and high financial analytical skills; Essential Skills Required High integrity of handling cash and cash related transactions, and to take anti-corruption measures very seriously; Good computer application skills in Microsoft Excel, Word, PowerPoint and network communications Ability to work under pressure and to handle multi tasks at the same time; Excellent written and oral communication in both Arabic and English. Knowledge in French is an  assets; Commitment to KTK values of promoting gender equity and diversity, and the interests of marginalized people in all aspects of KTK’s work. Preferred Skills Required High ability to produce and analyse reports; Ability to work independently whenever required Proactive and strong problem solving skills Planning and organizing ability to be able to accomplish tasks, file and retrieve information; Attention to details to be able to scrutinize financial and other information documents before decision making; Readiness to drive in Biuret and outside the capital, as well as travel in the region when needed. Authority The FO makes decisions in dialogue with the Head of Office Beirut within the framework of the approved operational plan and budget. Reporting The FO reports to the Head of Office Beirut