Finance Coordinator Assistant

MISSION Goal/purpose:   The finance coordinator assistant will bring his/ her support to the coordination of all administrative, accounting and financial services associated with the mission. He/she contributes to the financial balance of the mission and for ensuring that all Solidarités International procedures, donor procedures and all laws of the country in which Solidarités International is intervening are respected.   JOB List of main tasks:   Analysis of the socio-economic context • Gather information on the development of exchange rates  and prices • Propose analysis to Finance Coordinator on socio-economic context   Team management • Identify training/coaching needs in the finance team and propose capacity building action plan to Finance Coordinator • Train the financial team in close collaboration with Finance Coordinator, in particular on accountancy • Line manager the Finance Officer in Beirut   Accounting • Prepare and supervise the Beirut  daily accounting and monthly closing • Consolidate the mission’s monthly closing accounts • Thoroughly verify the monthly accounting files before they are sent to HQ • Give feedback and advise to finance team on how to improve quality of their accounting files. • Prepare and assist with possible audits or inspections   Support in budgeting • Prepare monthly Budget follow up for Beirut office and contribute to consolidation if needed • Contribute to the consolidation and check the Allocation boards upon Finance Coordinator request • Monitor functioning costs in Beirut   Administrative management of the mission • Review contract to partners and propose improvement to Finance Coordinator • Coordinate paper and digital record-keeping, as well as ensuring the security of administrative documents • Organize the quarterly mailing of administrative archives to headquarters after validation of the Internal Control Department   Cash management • Follows the cash flows between headquarters and the mission, and ensure that bases receive supplies • Compile and monitor cash flow forecasts and forward them to headquarters • Manage transfers and monitor the security of funds • Supervise the upkeep and security of cash-boxes in Beirut • Supervise account keeping in Beirut, monitor cash balances • Monitor bank books for the mission   Reporting/communication • Ensure that Solidarités International’s in-country registration is followed up • Ensure proper archiving of financial contracts and correspondence with donors • Support Finance Coordinator in relationships with the administrative authorities at the national level. • Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so • Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force • Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order • Supervise the sending of administrative files of the closed programs to the HQ according to the defined calendar     ORG CHART POSITION (reporting and functional relationships) Line manager: Finance Coordinator Line report(s) on base: Functional manager:  Field Accounting Referent (based in France) Functional report(s):