Administrative Assistant - Akkar

The Administrative Assistant contributes to the efficient day-to-day operations of the office, and supports the work of the team DUTIES Answer general phone inquiries Direct phone inquiries to the appropriate staff member Reply to general information requests with the accurate information Sort incoming emails, faxes, and deliveries for distribution Prepare and send outgoing faxes, mail, and packages Prepare all cash expenses invoices and enter them into the organizational software CRM Prepare Minutes of meeting as required by the Office Coordinator Follow-up all payments through CRM related to the program and ensure proper settlement Forward incoming general e-mails to the appropriate staff member Provide administrative support to staff (filing, scanning, CRM, writing mails etc…) Reply to the requests of the Project Coordinator on CRM Scan and archive all the supporting documents of the Center Share specific information related to our projects with CL’s partners as required by the Office Coordinator   SKILLS Maintain positive working relationships with others, both internally and externally Excellent oral and written communication skills Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations Work cooperatively and effectively with others Ability to undertake self-directed tasks when necessary Excellent time management skills; attention to detail Ability to prioritize tasks by assessing situations to determine urgency Fluent in written and spoken Arabic and English (French is a plus)