Proposal Writer

I-Function: -          Identification, preparation and writing of proposals to be submitted to Donors following validation processes and taking in account the donor guidelines -          Prepares proposals by determining concept; gathering and formatting information; writing drafts; obtaining approvals.  -          Making sure that proposals in progress are in compliance with instructions, managing production and the distribution of all work documents and ensuring proposal formatting    II-Reporting: -          To the Program Manager. -          To the Program Officer.   III-Supervising: -          Technical Assistants -          Direct Labor work team         Coordinates: -          With Proposal Writers. -          With concerned parties as assigned by the Program Manager.   IV- Duties and Responsibilities: -          Determines proposal concept by identifying and clarifying opportunities and needs; studying requests for proposal (RFPs); attending strategy meetings. -          Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; transmitting proposals. -          Develops proposal by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials. -          Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases. -          Obtains approvals by reviewing proposal with key providers and project managers. -          Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implementing changes. -          Updates job knowledge by participating in educational opportunities; maintaining personal networks. -          Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. -          Development and maintain a monitoring system that effectively links project budgets to planned activities and, using the system, produce a monthly update for decision making -          Coordinate project baselines, project performance target setting (based on baseline), midterm evaluations and end line evaluations -          Generally, support program development by proactively participating in development of new donor proposals, and specifically designing the M/E plans and indicator framework. -          Represent the Project Manager as may be required from time to time. -          Maintain and promote a positive image of Utopia and its activities by explaining what Utopia is doing and why it operates in that way. -          Other duties as assigned.   V- Cooperation and Contact: -          Develop and maintain effective working relationship with stakeholders including partner agencies, community leaders and service providers in the target areas for prompt referral, follow up and information sharing. -          Share formalized information and progress with the team involved on the project on a regular basis. -          Follow up on other actors activities in the area. -          Provide regular support and feedback to post-holders reporting to this role   Skills: -          Excellent interpersonal, communication and presentation skills -          Fluency in written and spoken English -          Develops and encourages new and innovative solutions -          Result-oriented, able to set priorities and meet deadlines within a dynamic environment -          Ability to communicate complex scientific data to communities, program staff, and partners in simple and clear manner ComputerSkills:               Microsoft Office Package and ACCESS.   VI- Work Environment: While performing his/her duties the Proposal Writer might be exposed to environmental and physical hazards such as: long sitting periods, long computer interaction periods, wet and/or humid conditions, precarious equipment and working areas, fumes, miscellaneous weather conditions, lifting heavy items, loud noise and airborne particles.