Logistics Junior Officer

Solidar’s HISTORY: Solidar Suisse is a non-governmental organization (NGO) whose purpose is to assist disadvantaged, persecuted and oppressed people in Switzerland and abroad with material support and by helping them to help themselves. The institution established in 1936 works for social justice and fights against exclusion and the division of society. Solidar Suisse has been operating in Lebanon since September 2012 implementing programs in Food Security, Non Food Item distribution and emergency response.    ASSIGNMENT This position supports logistics and distribution requirements for emergency Non Food Item Distribution, Shelter and WASHE interventions aimed at improving the lives of refugees from Syria and providing critical support to host communities. S/he reports to the Country Representative to support her/him in assigned duties and specifically those tasks that relate to Logistics, Procurement and Distribution and provide support to project teams   RESPONSIBILITIES Procurement •    Ensure all procurement conducted in the area of responsibility is conduced according to Solidar Suisse Procurement Policy, relevant donor rules and regulations •    Ensure auditable documentation is kept for all procurements and systematic filing and documentation is in place •    Ensure necessary authorization limits are always obtained •    Ensure all items are procured in a timely, efficient and accountable manner, and secure best value and service benefit deals for Solidar Suisse •    Purchase all office supplies and stationeries in coordination with the Office Assistant •    Update and maintain procurement tracking system and vendor data base including market prices   Assets management •    Ensure all assets are labeled accordingly and managed according to all relevant donor rules and regulations •    Update and maintain fixed asset register and inventory items and submit monthly updates to Finance and Administration manager •    Ensure proper control for the maintenance of installations and equipment at all times •    Manage inventory of project assets and other goods and conduct regular physical spot checks of assets   Warehousing and stock control •          Ensure all warehousing is managed according to relevant donor rules and regulations •          Ensure auditing standards are maintained according to donor regulations as well as according to internal warehousing procedures •          Keep all relevant parties informed of supply pipeline •          Ensure warehouse can receive all incoming goods as well as dispatch items to facilitate distribution.  Follow up on the consumption rates to replenish stock on a timely basis. •          Maintain good working relations will all project and management staff and volunteers to ensure smooth supply chain and that all distribution needs of the project are being met in a smooth and timely •          Establish distribution plans in collaboration with project teams according to requirements.   Fleet Management Transport •    Manage the transport fleet (including vehicle maintenance, log sheets, insurance, and equipment of vehicle) •    Prepare weekly vehicle movement plan based on vehicle request forms submitted by project team •    Ensure good condition and safety standards are maintained in all vehicles in the fleet and equipped with relevant equipment •    Monitor and maintain fuel consumption and inform Finance and Administration manager whenever costs exceed the norm Brief drivers on driving protocols and standards and ensure they are adhering to them.   Communications and security Oversee and facilitate the maintenance and repair of Solidar Suisse office equipment, including laptops Coordinate the Solidar Suisse Whatsapp Security Group Maintain the Solidar Suisse website, including photo gallery Ensure all new staff members have a Solidar Suisse email address.   Other • Supervise the log team while implementing Solidar Performance Management systems Perform any other related duties as required by the Country Representative   CANDIDATE SPECIFICATIONS Minimum 1 year experience in the humanitarian field Very good speaking/ writing of English Ability to train and to capacity knowledge Negotiating skills Managerial and Supervisory skills Computer skills   CONDITIONS Full time position Duration : 6 months, renewable