Global Internal Auditor (Middle East)

JOB PURPOSE: The Global Internal Auditor (GIA) discharges work that supports IRW’s Audit Committee in providing independent assurance to the IRW Board on the state of the control environment and risk management arrangements within IRW. The work undertaken covers an assessment of outputs, impacts and performance across the various areas of the organisation and the organisation as a whole. The regional internal auditor will support the Internal Audit department.To carry out independent appraisals of the effectiveness of the policies, procedures and standards in all Islamic Relief offices however a specialism in Middle East Field Offices (including e..g Lebanon, Jordan, Yemen, Bosnia, Kosovo and Tunisia – the priority will be ME but may include further travel if needed) by which the charity’s financial, physical and information resources are managedTo add value by acting as a facilitator in business risk management while carrying out ‘value-for-money’ reviews, thereby assisting the Islamic Relief Internal Audit Unit (IAU) and the Middle East Desk in the effective discharge of their responsibilities. To ensure that all guidelines and procedures for institutional grants are followed by Islamic Relief Field Offices in the Middle East Region. KEY WORKING RELATIONSHIPS Regular reporting to the Internal Audit Manager. Communicate with field and partner offices to support the design and delivery and to check compliance to internal controls Maintaining strong working relationships with management and staff both at HQ and worldwide Support audit team on the key objectives/assist with planning the audit year plan Liaising with external entities in the field e.g. external auditors, local NGOS and local government officials   SCOPE AND AUTHORITYScope of the Role:Reporting to the Internal Audit Manager. Need to make recommendations in audit reports which will impact the control environment in the offices and projects. Conducting independent audits (investigations, funding compliance and high level control) and making stand alone decisions based on previous knowledge and experience. Need to check publication, documentation and apply different evaluation methodology when conducting the audits. Ensuring best values and principles are applied when interacting with beneficiaries and local officials. Responsibility for Resources:Will assist in supporting the audit team, this includes collating and handling sensitive information when conducting audits and evaluations. Having access and dealing with confidential information through the audit work processes. Regular reporting to directors to ensure all research and material is reviewed. Investigating and analysing data and drawing conclusions from findings which is then complied together in audit reports. Keeping records of external audit reports and management letters for field offices. KEY ACCOUNTABILITIESThe job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. 1.    Regional oversight: To provide advice to the Regional Director over a range of issues and risks and in addition on outcomes of audits Conduct risk based assessments across finance, procurement, HR, programmes and all other areas of operation of the IR field office (and when required HQ) To provide practical and appropriate recommendations to improve processes in field offices. To conduct oneself in accordance with IIA Code of Ethics at all times To report to senior management and Audit Committee (when required) of the key concerns at field level To engage with management with diplomacy, openness and honesty of the outcome of the risk based assessments. To travel to Islamic Relief field offices to conduct internal audits based upon the terms of reference. To make recommendations on the systems and procedures being reviewed, report on the findings and recommendations and monitor management’s response and implementation Updating the internal audit section on the extranet site. 2.    Internal Audits: Provide assurance on country office compliance with laws, regulations, and organisation policies by examining and analysing records, reports, operating practices; To make recommendations on the systems and procedures being reviewed, report on the findings and recommendations and monitor management’s response and implementation To provide both management and the audit committee with an opinion on the internal controls and value for money in the charity. To travel internationally to Islamic Relief field offices to conduct internal audits regularly. To conduct and monitor the audit follow up and ensure the action plan has been met according to deadlines. Need to ensure each point has been dealt with and risk has been mitigated Keep up to date with all internal policies and guidelines to ensure compliance. May be expected to carry out any other duties in line with the job purpose as requested Where necessary provide translation for audit and investigation purposes To conduct the work within the Code of Ethics 3.    Investigations: To conduct complex investigations on incidents which expose IRW to significant financial, reputational and programmatic harm. To advise senior management on key risks and outcomes of investigations meeting ethical and UK requirements (as best practice)   Provide assurance on country office compliance with laws, regulations, and organisation policies by examining and analysing records, reports, operating practices; To travel internationally to Islamic Relief field offices to conduct internal audits regularly. To make recommendations on the systems and procedures being reviewed, report on the findings and recommendations and monitor management’s response and implementation To provide both management and the audit committee with an opinion on the internal controls and value for money in the charity. To conduct and monitor the audit follow up and ensure the action plan has been met according to deadlines. Need to ensure each point has been dealt with and risk has been mitigated Keep up to date with all internal policies and guidelines to ensure compliance. May be expected to carry out any other duties in line with the job purpose as requested Where necessary provide translation for audit and investigation purposes To conduct the work within the Code of Ethics 4.    Risk Management To provide advice to the Regional Director on risk management and risk in the region To lead country meetings on risk management and provide advice to collate a detailed and thorough risk register and associated processes To be aware of the latest issues on risk management To promote a risk management culture To report key risk management issues at regional level to the IAM in a timely and transparent method Updating the internal audit section on the extranet site and risk management system including the uploading of recommendations. 5.    Training  Providing advisory sessions on areas including: - Risk Management (their responsibilities under CC26)- Internal Audit (the role of)- Anti-Fraud (e.g. Fraud Act)- Anti-Money Laundering (e.g. Proceeds of Crime Act) Liaise with country and regional management teams to determine specific training needs for country office staff Train field office staff members depending on the training needs identified for each country office Train country and regional teams on anti-fraud and anti-money laundering Development of appropriate training material for Risk Management, Internal Audit, Anti-fraud and Anti-Money Laundering which are in line with UK Charity, related standards and organisation requirements Provide training on organisation policies and procedures including best practices  6.    Compliance and audit programme  Contribute to the compliance and audit programmes based on officer’s specialism Development of compliance libraries to be used by the organisation Development of compliance audit programs and audit tools to be used by the internal audit staff in conducting day to day activities Identifying country laws and regulations which field offices are required to comply with and update internal audit compliance libraries with this information Updating internal audit knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks Enhance internal audit department and organization reputation by exploring opportunities to add value to job accomplishments. 7. Lead and promote change in controls to meet best practice across all areas of operation Provide advice to field offices on the role of their internal audit function and to their assurance providers Provide advice on key controls by Country and Regional Director/Head of Region meetings (e.g. finance (e.g. Fixed Assets, Expenditure), human resources, programmes, child protection, information technology, procurement and logistics and fundraising Establishing compliance libraries for key processes which include but are not limited to (depending on the specialism of the officer) which may include: Finance (e.g. Fixed Assets, Expenditure) Human Resources Programmes Child Protection Information Technology Procurement and Logistics Fundrausing