Payroll Officer

ABOUT OXFAM Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty. OUR VALUES All our work is led by three core values: Empowerment. Everyone, from our staff and supporters to people living in poverty, should feel they can make change happen. Accountability. We take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.  Inclusiveness. We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences. OUR TEAM To complete all payroll work promptly, cost-effectively, accurately, to high standards, and meeting user needs so as to improve the performance and HR results of Oxfam. WHAT WE ARE LOOKING FOR Responsible for day-to-day Payroll tasks Contribute to identifying and implementing changes to processes and procedures Planning to meet departmental and organisational deadlines Resolve all queries quickly and efficiently Provide Payroll and Expenses support and advice to staff across Oxfam at all levels Assist when required with day-to-day Staff Expenses tasks Project work as required   JOB PURPOSE The Payroll Officer bears full responsibility for maintaining accurate and complete HR databases of all Oxfam programs within Lebanon Country Program.  He/she will perform data entry, data cleansing, and accurate filing of all processed documents, as well as support in all administrative and legal related issues. CORE DETAILS Location Beirut, Lebanon Grade: Level D2 Contract Type Fixed Term This role reports to HR Manager Staff reporting to this post NSSF Representative Dimensions: Start to finish processing of the monthly payroll. Ensuring that payments are made accurately and on time. Administration and reconciliation of pension and benefits deductions. Processing of payments to third parties. Responding to face to face queries and also queries from the generic payroll and staff expenses inbox in a timely manner Documentation of processes and procedures as required Continual learning via, research, mentoring and self investigation to ensure understanding of legislation, Oxfam policies and processes. Assist the HR Manager with tasks as required Provide a high level of customer service Work accurately to a high standard in a time pressured environment key Responsibilities: Enter the data into the HR data base and personal files and keep them up-to date in order to facilitate HR processes management (create new employee; edit the employee info; update the employee info; etc) Act as the focal person for all benefits inquires, submit monthly reports where needed and ensure all staff are enrolled to the schemes upon hire. Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. Update Social security & Tax office employee files in order to meet legal requirements and duties. Execute administrative and legal related tasks under the supervision of the HR Manager; Follow-up with the NSSF Representative on NSSF and income taxes registration; Registration of all employees by sending all official NSSF and R3 documents to the ministries. Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. Prepare all the Service providers contracts and payments. Apply the HR policies and procedures as per the Lebanese Labor Law. Makes sure all staff has the appropriate contract and personal files are kept up-to-date at all time. Assist the HR Manager upon request. Skills Experience and Knoweldge Essential 2 - 3 years of experience in human resources; Professional experience with INGOs/NGOs and/or international experience is a plus; Experience in managing payrolls and Human Resource Information systems for large numbers of staff Experience in Income Tax Calculations and NSSF Up to date with Lebanese payroll legislation and processes i.e. tax, national insurance and statutory payments Experience of managing and reconciling an interface between HR and Payroll systems Numerate and attention to detail Good planning and organisational skills and ability to meet deadlines Proficient in the use of Microsoft Office (Word & Excel) Excellent communication skills – written and spoken Able to demonstrate initiative and flexibility Team player with excellent interpersonal skills The ability to work under pressure and with employees from all levels. Written and Spoken fluency in English and Arabic is required.   At Oxfam our job descriptions provide a guide to what might be expected in the role. Along with our strategy the job description is used to help to shape specific objectives for employees. Employees are supported to deliver these objectives and they are annually assessed against them as part of the Oxfam performance review process. This job description is not incorporated into the employment contract.