Procurement & Administrative Manager

We are looking for a highly qualified candidate who has the skills to join MARCH as a Procurement & Administrative Manager. Submissions not complying with the guidelines below will be disregarded. Position Title:  Procurement & Administrative Manager Reports to:  General Coordinator   Main Role:   Provide an effective and timely procurement and administrative services for MARCH projects and activities, to ensure that all purchases represent the best value for MARCH, and best use of donors’ funds.    Support the integrity, effectiveness and efficiency of the MARCH Procurement and Administrative processes. Develop strong, open and reliable relationships with existing and potential partners and stakeholders to maximize the value they contribute to MARCH. Specific Job Responsibilities: Prepare employment contracts, end of contracts as required  Supervise staff attendance Manage any HR request. Answer and direct phone calls Plan, organize and schedule appointments for General Coordinator Write and distribute email, correspondence memos, letters, faxes and forms Order office supplies and research new deals and suppliers Coordinate and oversee the day to day management of supplies, equipment, and facilities for the organization, as appropriate to include maintenance, inventory management, logistics and related activities Book conference rooms and travel arrangements Submit and reconcile expense reports (Petty Cash) Provide general support to visitors Assist in photocopying and printing of documents Manage and coordinate negotiations with all interested parties, including contract disputes and claims. Ensure complete and accurate records are assembled and maintained for all procurement transactions (hardcopy and / or softcopy as appropriate). Ensure supplies are delivered on time, as and where required. Provide appropriate support to other staff and volunteers. Issue all appropriate legal paperwork Track the progress and quality of work being performed Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others Perform other tasks related to the procurement and administrative functions as requested by the line manager Working Conditions: Procurement & Administrative Manager usually works in an office environment but the purpose of the project may take them to non-standard workplaces to meet project milestones. Procurement & Administrative Manager works a standard work week but may be required to work some evenings and weekends to meet project milestones.   Key Working Relationships: Internal:  General Coordinator, Project officer, Communications Coordinator, Accountant External: Other NGO’s, Partners and Media   Personal Skills: Communicate Effectively - Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. Creativity/Innovation - Develop new and unique ways to improve operations of the NGO and to create new opportunities. Foster Teamwork - Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness. Lead - Positively influence others to achieve results that are in the best interest of the organization   Who is MARCH? MARCH was founded in 2011 to create an empowered civil society through freedom of expression. MARCH’s mission is to educate, motivate, and empower citizens to recognize and fight for their basic civil rights, raise a tolerant open Lebanese society in order to foster diversity and equality and reach a genuine reconciliation among the various communities.