Ajem Ablah Office Administrative Assistant

Tasks: Answer and direct phone calls; Organize and schedule appointments; Plan meetings and take detailed minutes; Write and distribute email, correspondence memos, letters, faxes and forms, fill the reports; Assist in the preparation of regularly scheduled reports; Develop and maintain a filing system; Update and maintain office policies and procedures; Order office supplies and research new deals and suppliers; Maintain contact lists; Book travel arrangements; Submit and reconcile expense reports; Provide general support to visitors; Act as the point of contact for internal and external clients; Liaise with executive and senior administrative assistants to handle requests and queries from the donors; Record day to day financial transactions and complete the posting process; Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger; Bring the books to the trial balance stage. Business skills: Knowledge of office management systems and procedures; Working knowledge of office equipment, like printers and fax machines; Proficiency in MS Office (MS Excel and MS PowerPoint, in particular); Excellent time management skills and the ability to prioritize work; Attention to detail and problem solving skills; Excellent written and verbal communication skills.