Partnership Officer - Partnership Program

Job Summary The purpose of this role is to support and promote the partnership approach in CARE Program. This includes supporting with the facilitation specific partnership processes, as well as the overall capacity building and training activities for partners to meet both their organizational and technical learning needs. The post holder will be responsible for the financial, logistical and administrative considerations for the capacity building activities’ organization   The Partnership officer will lead on the partners’ organizational capacity assessment, prepare administrative and logistical considerations for trainings and other capacity development initiatives, support with the mapping and identification of potential new partners, and the selection of new partners according to CARE policy and procedures, and contribute to creating deeper and more strategic partnerships, and work towards becoming a ‘partner of choice’ for local and national NGOs.   The position requires experience in humanitarian programming, a good knowledge of the contextual operating environment, and experience with capacity assessment and capacity building. Gender and cultural sensitivity, commitment and an understanding of the values of CARE and the principles of equal opportunities. Detailed Responsibilities & Tasks   Job Responsibility #1:  Partner identification and selection   Support the Partnership Manager with the identification of potential new implementing partners for the CARE Program. Conduct and document initial discussions with potential partners to assess their strategic suitability as implementing partners for CARE’s Program, triangulating information between multiple sources. Coordinate organizational capacity assessments (which include financial, governance, programmatic, gender, security and other aspects) for all potential and current partners, working closely with the Grants and Contracts Manager on the due diligence aspects. Job Responsibility #2:  Contribute to partner capacity building   Assist the Partnership Manager with the assessment of partners; Invite partners to conduct assessment, set meetings and develop schedules to engage CARE staff in the process; follow up with partners to collect and properly archive the required documents; Support and inform the assessment results analysis; identify the gaps and areas where partners’ skills need enhancing and ensure the data analysed drives the prioritisation of appropriate capacity development interventions Help facilitate capacity development workshops to work closely with partners to develop tailored organizational development plans, based on the organizational capacity assessment results analysis Support the implementation of the capacity-building plan including face-to-face trainings, secondment, and Web-Based Learning and work with program and program support staff to ensure informal capacity building (such as coaching and mentoring) is also provided to each partner and is adequately documented Work with program teams to identify and assist in the recruitment of technical specialists to build partner capacity, where appropriate; draft the job descriptions and recruitment requests, etc. Make sure training materials are revised, edited, translated and contextualized prior to the capacity building event Work closely with the program support staff to book the training venues in line with the procurement and the Safety and Security Policy Collate input from training participants to develop and raise summary of recommendations and comments to partnership manager to evaluate and measure the training results Archive all related documents of the trainings and capacity development events   Job responsibility #3: Support strengthening CARE’s partnerships   Support the Partnership Manager with organizing and coordinating quarterly partnership review meetings for each partner, with particular attention given to the relationship aspects of partnership collaboration and the partnership principles. Organise meetings and/or other opportunities for CARE and partner staff to get to know each other and strengthen relationships. Support the documentation of partners’ raised concerns/complaints that they have about the partnership with CARE, and set up a way for partners to share feedback anonymously, if appropriate.  Actively participate in regular meetings internally with CARE program and program support staff and with partners to discuss the challenges, development and other major things that are affecting the partner. Identify challenges that are common across multiple partners (such as on-time reporting), and coordinate with the program and program support teams as appropriate to develop effective solutions/action plans.  Job responsibility #4: Coordination   Support the Partnership Manager with the development of Master Capacity Strengthening Plan; this will include collating input from all partners’ capacity development plans, ensuring consistency with CARE’s available funds, coordinating with other organisational funding the same plans, agreeing with partners on methodologiesand tools and finally linking gaps to new proposals. Remain current on developments in training and instructional methodologies of CARE and other organizations Attend PCG Capacity Building Working Group Meetings and other working groups and other meetings as needed Job responsibility #5: Information management   Maintain partner database Refine and update of partner database, including definition of key information to be tracked (e.g. key issues/agreements) Maintaining partnership files as per CARE requirements, including  documentation related to partner identification, selection, capacity assessment, capacity development, review meetings, etc. (all documentation relating to partnership, excluding documentation relating to specific projects).  Regularly update supervisor on key changes in partner structure, portfolio, programming and any other key information that senior management should be aware of. Capture lessons learned from experiences with potential and actual partners to inform the ongoing refinement of CARE approach to working with partners and strengthening civil society Proven Experience At least four years as a development/humanitarian professional; At least two years of experience in capacity development. Desired:   Four years of experience in not-for-profit organization with experience in complex emergency environments Experience with remote implementation and monitoring. CARE encourages all qualified candidates regardless of sex, nationality, ethnicity, disability or religious believes to apply for the position