Administration Clerk (Accounting)

Action Against Hunger, an International NGO operating in Lebanon since 2006, is looking for an Administrative Clerk, based in Beirut. Action Against Hunger, offers a competitive salary package, a respectful and motivating working environment, trainings and promotion opportunities and is committed to core humanitarian values. Please visit our website (www.accioncontraelhambre.org) for more information on the organization. Action Against Hunger is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.  Action Against Hunger never asks applicants to pay anything during the recruitment process. It is entirely free. GENERAL RESPONSIBILITIES Under the supervision of the administration coordinator, the admin clerk will have the following main responsibilities: Responsible and liable for the Safe. Manages all cash and bank transactions, that are validated by the Capital Administrator & Administration Coordinator, ensure that Action Against Hunger Procurement and Commitment of Expenditure Procedures have been respected. Participate in the Archiving Policy. Respond to additional tasks or changes as identified by the Capital Administrator and Admin Coordinator. KNOWLEDGE, SKILLS, EXPERIENCE ·         Teamwork, Motivation and Professionalism·         Good organizing, planning and working toward objectives skills·         Sense of confidentiality, flexibility and adaptability·         Resistance to stress and problem solving skills·         Computer skills: MS Office, Expert with Excel. Knowledge of some accounting programs SAGA is a plus  DETAILED OBJECTIVES AND TASKS Objective 1: To ensure the appropriate cash and bank management of Beirut office Accountancy of Beirut Office: Record all transactions in the books ensuring the accuracy of all information in line with Action Against Hunger Procedures Update on a daily basis the V books and prepare the V SAL and OD books every end of month with the support of the HR and Admin Coordinators Ensure accuracy, timeliness, validity and correct allocation of all expenses in cash and bank books Ensure a good quality of the accountancy as well as supporting documents and notify relevant person in case of any missing document or discrepancies to the Capital Admin Ensure the preparation of the monthly accountancy documentation: cash and bank reconciliation and bank statements that should be double signed, and the monthly closing checklist Import bankbook and cashbook from Excel Format to SAGA and send it to the Capital Administrator for conformity and approval Treasury: - Supervise and control the treasury of the mission as per the Treasury Policy - Ensure the availability of funds and report treasury requests to the Administration Coordinator Compliance: - Before any payments, ensure that Action Against Hunger Procurement and Commitment of Expenditure Procedures have been respected and report to the Administration Coordinator any discrepancies or non-respect of the procedures - Ensure that all invoices meet internal standards of invoicing (before payment - Ensure, with the Logistics Department and other authorized purchasers, that the Supplier Purchase Orders are properly filled in with correct budget codes and Purchase Dossier File number, and that they are properly recorded and followed up until payment. Inform the Logistics Department of data required on the invoices. - Ensure that all tax rules and regulations are respected and report to the Administration Coordinator any discrepancies or problems or suspicious Objective 2: Ensure the appropriate archiving of all supporting documents -Keep all supporting documents organized and secured at all time as per the    Archiving Policy -Report to the Base Capital Administrator any missing or incomplete documents. -Participate in the preventive controls requested by HQ and Capital Administrator in a monthly basis. (the 25th of each month). -Participate in the Audits when required by HQ, Admin Coordinator and Capital Administrator Objective 3: Security - Respect the security rules specified in the mission and capital base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols. - Communicate to the security managers of the working location any security related information or noncompliance with the security plan. -Keep the confidentiality and security of all Action Against Hunger records and information gathered in the course of employment with Action Against Hunger.