Shelter-Wash Project Manager

SUPERVISION UNDER THE DIRECT SUPERVISION OF : Base Program Coordinator UNDER THE TECHNICAL SUPERVISION: Shelter Coordinator UNDER THE OVERALL SUPERVISION : Field Coordinator IN SUPERVISION OF : Team Leaders, IM Officer, Senior Field Officers, Field Officers, Field Workers, Daily Workers and Contractors GENERAL OBJECTIVE The Shelter/WASH Project Manager is responsible for the management and implementation of integrated Shelter/Wash projects within Beirut/Mount Lebanon region. The Shelter PM will work under the supervision of the Field Coordinator in Beirut base. 1- RESPONSABILITIES AND TASKS ROLE AND RESPONSIBILITIES SPECIFIC OBJECTIVE AND LINKED ACTIVITIES - Programs: S/he will ensure implementation and oversight of all Shelter/wash related activities - Human Resources: S/he will supervise the Shelter/Wash team (PU-AMI employees and any Daily workers ) - Logistics and Administration: S/he will oversee the logistics and administrative duties of the project(s) under his/her responsibility. - Representation: Upon request from his /her supervisors, he/she will represent the organization to local partners, authorities and stakeholders in relation to the scope of the Shelter/Wash project. - Safety and Security: S/he will follow safety and security rules on-base and will transmit all safety and security information to the Field Coordinator. He/she will guarantee regular coordination of activities with the Security Manager. - Strategy: S/he will assist in developing new operations and projects as needed. 2- Specific objectives and linked activities a. Information collection and sharing - To participate in the definition and development of guidelines and methodologies for assessments reports in coordination with the Assessment, Monitoring & Evaluation (AME) department. - To review the assessment reports according to developed formats - To proactively coordinate and work with other actors on the ground - To ensure proper communication schemes with the different levels of local authorities in coordination with the Security Manager and Field Coordinator - To organize and file all project documentation properly and to keep them accessible to Supervisors and Donors b. Activities implementation - Design and implement Shelter/Wash activities in direct collaboration with the Field Coordinator - Organize, schedule, coordinate and plan the Shelter/Wash activities and the team’s work - Ensure proper coordination and liaison with local partners, local communities and Municipalities/Authorities - Implement all monitoring and evaluation defined schemes (post intervention impact survey) in coordination with the assessment, monitoring and evaluation department. - Implement community mobilization (introduce activities to stakeholders, encourage communities for activities, etc.) - Monitor closely the implementation of the activities and to propose adjustments of the strategy if needed to the Field Coordinator and in collaboration with the Shelter Technical Coordinator. - Guarantee follow-up of referrals both internal and external as well as guarantee the referral mechanism is in place among the Field Team. - Close coordination with the donor (UNHCR) for the implementation phase Brief description of the ongoing project for 2017 funded by UNHCR: 1100 shelters to be rehabilitated in BML governorate (30% of the shelter ongoing), installation of Water tank and Latrines in IS (around 100 pieces), distribution of SOK and Insulation kit (around 900 kits), Soft activities, etc… c. Operational team management - The existing shelter/wash team is composed of 1PM, 1 Team Leader, 15 field officer and 1 IM - Ensure the recruitment and definition of the training needs of the operational team in coordination with the Admin team - Follow-up the operational team according to the mission’s HR policy and guideline: daily management, attendance, holiday management, etc. - To ensure performance evaluation of the operational staff on a regular basis (every 6 months) - To constantly liaise and coordinate actions with the Field Coordinator of the base - To ensure the respect and application of disciplinary rules as per PU-AMI’s HR policy - To set up clear daily implementation plans for the Operational Team and to guide the team in following the developed plans - To identify training needs for the team and work for the team members’ development d. Internal and external reporting - To provide internal reporting on activities according to PU-AMI internal tools - To prepare external reporting to Donors (with support from his/her supervisors) in respect of deadlines, at least 1 report per quarter (UNHCR donor). e. Financial and Logistics Management - To follow-up the financial aspects of the project (Budget Follow Up) - Management of the cash forecast in link with the different projects - In direct link with the logistics departments manage the Shelter stocks and replenishments - To issue and follow up procurements for the project needs f. Budget - Manage expenditures related to one specific grant - Ensure follow-up and control of his/her budget area - Analyze and propose solutions of reallocation if needed, after receiving a monthly updated budget follow-up from the Admin/Finance Department - Approve expenditures and re-allocations within his/her budget area(s) in coordination with the Admin Manager and Field Coordinator - Plan and monitor expenditures to take place during the grant period - Address his/her cash forecast according to his/her budget areas - Avoid any over or under expenditures at the end of the grant, when possible, and provide relevant and timely information to Field Coordinator and Admin department in case of such occurrences g. Capitalization/Institutional Knowledge Building - To support in the development of activities data gathering forms in collaboration with Quality Department, Base Program Coordinator - To develop comprehensive support documents for activities implementation by the Shelter/Wash team - To organize training sessions on Shelter & WaSH topics - To develop understanding of the Lebanon situation (beneficiaries, needs, political context, and strategy of intervention…) - Identification of new areas of intervention and needs assessment (field assessment, collection of data from other stakeholders…) when asked by Field Coordinator h. Contribute to the development of new proposals - To participate in identifying shelter-related needs in coordination with the Field Coordinator - In the context of identifying new operations, and together with the Field Coordinator, he/she contributes to the preparation of project proposals for the Shelter/Wash sector - To contribute to the development of the mission strategy when requested by the Field Coordinator 3- PRIORITIES OF THE DEPARTMENT Particularly, the Shelter/WASH PM will be required to carefully manage the three following programmatic aspects: - Rigorous financial management, including timely and precise budget follow up, as well as accurate and realistic budget forecasts - Constant monitoring and rational adaptation and modification of targets and work organization as required by project objectives and progress achievement - Careful team management, ensuring planning is respected by all team members, eventual conflicts are dealt with in a transparent and impartial manner, and team spirit and cooperation are encouraged. MANDATORY REQUIREMENTS - Language skills: FLUENT IN ARABIC AND ENGLISH (SPEAKING/READING/WRITING) - Education degree: University degree in civil engineering or construction works - Work experience: 2 YEARS OF EXPERIENCE IN A SIMILAR POSITION (NGOS/PRIVATE COMPANIES) IN SHELTER/CONSTRUCTION FIELDS AT MANAGEMENT POSITION - Knowledge and skills: GOOD ANALYTICAL AND WRITING SKILLS /UNDERSTANDING OF PROJECT CYCLE MANAGEMENT /GOOD MANAGEMENT CAPACITIES AND TEAM LEADERSHIP SPIRIT - COMPUTER SKILLS: Good knowledge of the MS office software (including Word, Excel, Outlook) AutoCAD - Other: - High knowledge in Shelter and construction works at management position - Good management and pedagogical skills - Good knowledge of Mount Lebanon Governorate, willing to travel a lot locally and valid driving license - Excellent communication and diplomacy skills to manage relationship in potentially tense situations ASSETS - Other Knowledge - Good skills in reports redaction - Understanding of institutional donor (UNHCR, ECHO etc.) procedures - Knowledge of humanitarian actors - Interests - Strong motivation to help people in need - Understanding of the political situation in the area - Transversals skills - VERY well organized - Ability to organize the works for a team of 18 employees - Conflict resolution and diplomacy experience - Ability to analyse and suggest improvement - Ability to take initiative to deal with difficulties encountered in daily work - Ability to adapt or change priorities according to the changing situation within a mission or the organization itself - Autonomy, neutrality, hard worker - Able to manage stress and pressure - Ability to coordinate and collaborate with multiple Teams