Finance Officer

Position: Finance officer - Replacement 4 months for maternity leave  Place: Beirut with trips to Bekaa-Lebanon Direct supervisor: Logistics and Administrative Coordinator Main objective: Under the supervision of the Logistic and Administrative Coordinator, is responsible for the accounting of the mission and support in the management of the mission with regard to financial and administrative issues Main responsibilities: Ensure a rigorous financial management of the mission. Ensure a proper follow up of the administrative issues. Main responsibilities and activities of the Finance Officer can change according to the organization of the work and to the composition of the team. Main activities: 1. Cash flow management and monthly accounting: Supervise the physical maintenance and safety of cash boxes. Is responsible for the management of Beirut cashboxes (LBP and USD).  Perform daily cash counts. Exchange currencies at request of superior. Carry out pay-outs and advances, within established guidelines. Ensuring the timely payment of the expenses related to the operation of the MDM programs. Before processing any payment, to make sure the supporting documents are respecting the procurement procedures (MR, quotations, grid analysis, PO, invoices) and the commitment of expenditure procedures Issue receipts and check payments. Supervise the follow-up of operational advances (field trips, logistic department) and make sure advances are settled each week with correct supporting documentation. Follow-up of the deposit payments. Translation of the invoices if needed. Keeping the accountancy through the MDM accountancy’s system. Have the cash/bank book and balances up to date at any time. Prepares monthly reconciliation for the cashboxes and bank books. Alerting and seeking advice from Logistics and Administrative Coordinator in case of discrepancies Archiving all necessary documents for monthly accountancy in accordance with MdM procedures. Maintain the accounting software (responsible of the SAGA master of the mission). Ensure the creation of parameters, importation of up to date budgets, etc in close collaboration with the Logistic and Administrative Coordinator. Close the accounting after comments received from Logistic and administrative Coordinator and regional financial Coordinator, send accounting files to HQ. Prepare the monthly fund request along with the Logistic and Administrative Coordinator. 2. Financial Management Assist the Logistic and Administrative Coordinator in preparing the budget follow-up on a monthly basis: forecast and expenses monitoring according to annual reference budget and financing plan. Assist the Logistic and Administrative Coordinator in providing budget’s analysis (check over/under consumption) for project management decisions. Assist in the preparation of new proposal with reference to financial matters (budget construction, financial parts, etc.) Assist in the preparation of the annual budget of the mission according to MdM procedures (mission budget, treasury plan, allocation board, etc). Participate in gathering the information for financial donor report in line with their guidelines. 3. Legal management : Legal framework of the mission In close relationship with the Logistic and Administrative Coordinator and the General Coordinator: Facilitates the link between MdM and the national and local authorities: Ministry of foreign affairs, Ministry of Finance. Anticipates and ensures renewal of all administrative agreements, licenses, permits, authorisations and privileges granted to MdM by the various Authorities 4. Other: Assume part of the responsibilities and tasks during the absence of a team member. In charge of following up of the contracts and/or agreements renewals. To monitor and alert for timing of renewal. Have the table of contracts as well as archiving up to date at any time. Prepare and/or revise letters, agreements, or any other official document, according to the needs of the mission. Translate verbally and in writing when necessary Perform any other additional duty on request of his supervisor Respect MdM principles/values and do not accept gifts in form of financial or any other compensation (ex: items/materials, food, drinks) from suppliers, traders, contractors, patients/ caregivers.   Starting date: ASAP