Basic Assistance Officer

Essential Responsibilities and Duties   Support in assessing the appropriateness of different BA programming options, proceed with the selection of the targeted communities according to the feasibility of different program activities Manage the activities related to the BA program/project implementation in the different target communities, including regular visits to observe progress of program/project implementation Manage the monthly activity planning as per set targets (monthly, quarterly, annually) and deadlines by the Program/Project Plan of Action in close collaboration with the DMU BA Focal Persons Monitor and evaluate the implementation of the program to determine more areas for improvement and best practices Maintain effective and efficient oversight, support, quality control and reporting systems and processes Ensure updated project documents, for quality and timely implementation of project Ensure regular field monitoring and modifications as required Maintain database/archive/records of reports and project documents Adhere to reporting guidelines for field trips, trainings etc. Provide direction and monitor field staff in their implementation of the work plan and quality of technical activities Facilitate requirements and make recommendation for planned activities Facilitate and support in organizing planning meetings and workshops when required Ensure relevant thematic issues are mainstreamed in the BA program if appropriate Ensure that gender, protection, the environment, and other important cross- cutting concerns are taken into account in program design, implementation, and reporting; ensure that activities reflect the needs of specific groups and individuals e.g. elderly people, children, and people with disabilities Operational/Technical Roles and Responsibilities Provide inputs/review data and other documentation on the project to the BA Manager and support in the reporting process in accordance to LRC DMU established procedures and processes and assist in preparing periodic and ad-hoc reports on operational activities Manage both in-kind and cash transfer-programing activities on a branch level effectively Understand theoretical and operational similarities and differences between in-kind and cash transfer programing, to invest in the day-to-day decisions that need to happen, and to be better able to support branches with interventions, activity planning, and capacity building Update records for the preparation of different reports on cash-based assistance for refugees Implement criteria to raw data and finalize crosschecked and scored beneficiary lists Ensure that monitoring and reports are prepared according to the tools adopted and timely delivered Contribute to tool development, planning sessions, and attend coordination meetings as requested by the BA Manager Assist in acquainting field operations and other programs in new features and changes to the BA program tools and systems by assisting coaching and on the job training when required Undertake regular field monitoring visits and household level verification of beneficiaries