Logistics Manager

General objective   The Logistics Manager will be in charge of the overall management of the logistics activities linked to Storage, Fleet, Premises and Supply at base level. The Logistics Manager will work under the supervision of the Logistics Coordinator based in Beirut and the Head of Base (HoB).   The Logistics Manager position’s major objectives are to properly achieve the following global tasks:   - Implementation & follow up of all logistics components  at base level. - Team management of all the logistics staff. - Capitalization of all aspects of the logistics outputs in direct link with the Logistics Coordinator. Responsibilities and tasks        Fleet Management - To be the focal point for rental cars suppliers for the base and to liaise with the Coordination - To follow the needs in terms of vehicles and insure that needed vehicles are provided in a timely fashion - To participate in drawing up mechanical assessments for vehicle needs and report them to the coordination and car suppliers. - To organize the schedule of vehicle movements and drivers at base level (if no Fleet Officer) - To prepare and facilitate training to logistics’ staff regarding fleet management activities - To ensure the proper ordering, dispatch, use and follow up of Fuel cards and logbooks - To ensure that all fuel consumption and mileage data are monitored, consolidated, analyzed and reported for each vehicle - To monitor the use of vehicles, damages and report issues linked to both use and potential damages - To ensure that the administrative documents for all vehicles are available, filed and monitored   Human Resources - To manage the  logistics support staff (drivers, logistics officers, etc.) at base level (HR Management Full Cycle Perspective including JD issuing, recruitment, evaluation…) - To ensure that all the logistics staff has a proper training plan - To support the hiring process for logistics support staff  at base level when needed - To ensure the continuous general training of drivers and logistics support staff at base level and regularly test their knowledge - To make the team of drivers accountable for complying with PU-AMI procedures and security regulations - To ensure that all personal allowed to drive PU-AMI cars have valid and appropriate documents     Storage - To select storage locations for the base and create a plan for the development and security of these sites - To regularly inspect the storage facilities to assess the work needs - To follow on storage facilities costs (rental, maintenance, insurance…) and participate in the designing of needs in accordance with the  financial resources - To ensure material is stored under suitable conditions and monitor expiration dates - To ensure procedures are followed for all dispatch of items, out of stock, in stock - To see that all documentation linked to stock at is complete and correct - To supervise monthly physical stock inventory - To do a complete storage reporting file every month and share it with the technical coordination and  operational teams concerned - To prepare and facilitate training of logistics’ staff regarding store management activities   4.     Premises management   -  To regularly inspect the office(s), guest house(s) and other work premises  assess the work needs -  To draw up a list of needs and manage the stock of maintenance items and consumables - To look after all material or furniture on the base, carry out minor maintenance and repair work as well as improvements to the premises - To find additional premises upon identification of needs and follow up all contractual aspects of all premises - To  prepare and facilitate training to logistics’ staff regarding premises management activities 5.     Procurement Management - To supply all items required by the authorized staff of the base, in compliance with PU-AMI procurement procedures - To provide feedbacks and guidance to the project managers regarding the procurement procedures and purchase files before submitting to the Coordination - To manage reception, transit and delivery of all items requested and purchased - To  edit, validate with concerned managers and follow all purchase files for the base in coordination with the other bases if necessary - To  verify, update and archive all purchase files - To issue the Purchase Request follow-up t base level (weekly and/or monthly) - To  determine a procurement plan for each project with the help of the project managers - To compile, check and clean all procurement related archives prior to sending to Coordination - To  prepare and facilitate training to logistics’ staff regarding procurement activities - To capitalize on the supply work done through markets studies, editing of catalogs, and other tools if necessary. - To create and implement new tools related to procurement if necessary, with the aproval of the management   6.     Durable Equipment Management - To consolidate all Durable Equipment needs for the base - To  purchase and follow up the delivery of all Durable Equipment for the base with the support of the coordination - To  prepare, secure, validate and archive all Durable Equipment documents - To  make sure that all Durable Items   are tagged with logistics codes and  properly followed and maintained - To  consolidate and verify the asset list at base level and report it to coordination on a monthly basis   7.     Financial Management  - To follow-up the financial aspects of the project (Budget Follow Up) regarding logistics-related expenses with the support of the administrator -  Management of the cash forecast in link with the logistics activities - To support the management in the budget making process for new projects regarding logistics expenses QUALIFICATIONS   Mandatory requirements   Language Skills: Fluent in Arabic and English,(speaking/ reading/ writing).  Education Degree: University degree in logisitics or a related field. Work experience: 2 years professional experience in a logistics or supply function, preferably in an NGO Computer skills: Good skills in networking and Internet. Very good knowledge in Microsoft Office (Word, Excel, Outlook) Other  requierement -        Mechanical or logistics skills -        Valid driving license (For minimum 2 year)   Assets   Other knowledge: Acquaintance with INGO' rules, procedures and regulations Interest: Work in relief Transversal skills -        Honest and trustworthy -        Reliable, rigorous and well organized -        Able to manage and train a team of logistics support staff (drivers, assistants) -        Motivated and dedicated to his/her job -        Able and willing to learn to extend his/her scope of work -        Able to manage priorities, take initiatives and work without constant supervision -        Motivated and dedicated to his/her job